Emergency Department Patient Flow Coordinator

Kingston Hospital; Royal Borough of Kingston upon Thames; On-site; GBP 33,000 - 36,000; Full time

Job summary

Kingston Hospital is seeking a dedicated Emergency Department Coordinator (Band 4) to supervise patient flow from arrival to discharge, transfer, or admission. The role requires collaboration with ED nursing and medical teams to meet national targets and ensure safe bed management practices.

You will be involved in real-time pathway oversight, breach classification, and escalation of risks to support UEC performance. The position is full-time with a 1-year fixed term contract.

Qualifications

• Education to A-level or equivalent qualifications or experience.
• Minimum 3 years NHS experience with a minimum of 1 year coordinating an acute area.
• Experience using specialised computer systems and EPR.
• Must be able to demonstrate awareness of clinical issues that affect patient priority.
• Basic clinical knowledge.

Responsibilities

• Assist the ED nursing and medical teams to coordinate patient activity and flow through the department to meet government targets.
• Identify issues creating barriers to flow and escalate them to the relevant colleague per policy.
• Monitor and manage the off-loading of Ambulance Arrivals in line with local targets.

Skills

NHS experience

Acute area coordination

ED patient flow knowledge

Basic clinical knowledge

MS Office (Word/Excel)

Education

A-level or equivalent qualifications or experience

Tools

EPR system

Job description

Emergency Department Patient Flow Coordinator

Band 4

Main area Admin Grade Band 4 Contract 1 year (Fixed Term Contract) Hours Full time - 37.5 hours per week (Shift work, Long days and Nights) Job ref 396-8304917-DE-GV-Y

Site Kingston Hospital Town Kingston Upon Thames Salary £33,262 - £36,027 pro rata, pa, incl. HCAS Salary period Yearly Closing 01/11/2026 23:59

Home, community, hospital

KingstonandRichmond NHS Foundation Trust offers a range offantasticopportunities to grow your career across both hospital and community settings in south London. Whether you're looking to build new skills or take your experience to the next level,weare uniquely placed toprovide therightenvironment to support your professional development.With colleagues working in people’s homes, in community clinics, and in our two hospitals, we have an outstanding breadth of knowledge and experience to draw from.

Our commitment to exceptional care is reflected in being the firsttrustof our kindin London to achieve an ‘Outstanding’ rating from the CQC for bothoverallquality andleadership.We exist to provide the best possible care for our patients and we do that by giving our colleagues what they need to be their best at work. We have won numerous awards from the HSJ and Nursing Times for the way we support our colleagues across all our services.

We are proud to be recognised for our outstanding cancer care, children's services, pioneering surgical teams, and exceptional rehabilitation services. Our maternity services have been rated the "Best in London" by women surveyed by the Care Quality Commission (CQC), with parents travelling to Kingston to take advantage of our considerable experience and expertise.

These words are important reminders, but it’s our behaviours that tell people who we are. We expect all colleagues to bring our values to life in their work.

• Compassionate: We provide care with kindness, understanding, and empathy for all.
• Inclusive: We embrace diversity and respect the unique contributions of every individual.
• Collaborative: We foster teamwork across all levels, working together and with our partners to deliver the best outcomes.
• Inspiring: We are committed to continuous improvement and excellence in patient care, staff development, and innovation.

Job overview

We are seeking a dedicated ED Coordinator to join our Urgent and Emergency Care (UEC) team.

This role is central to ensuring effective patient flow throughout the Emergency Department, from arrival through to discharge, transfer, or admission. You will provide real-time oversight of patient pathways, ensure accurate breach classification in line with Trust bed management policy and NHS England guidance, and elevate risks early to support delivery of UEC performance targets.

Main duties of the job

To assist the ED nursing and medical teams to coordinate patient activity and flow through the department in order to meet the required government targets.

To help identify any issues that are creating barriers to the flow of the department and escalating them to the relevant member of the department, in line with the escalation policy.

To monitor and manage the off-loading of the Ambulance Arrivals in line with local targets.

Working for our organisation

Kingston and Richmond NHS Foundation Trust cares for more than half a million patients a year, from across Kingston, Richmond, Elmbridge (Surrey), Merton, Wandsworth and Sutton. In 2018, we became the first acute hospital trust in London to be rated “Outstanding” for overall quality and leadership by the national Care Quality Commission regulator.

We have approximately 350 beds and directly employ around 2,900 staff. Our trust provides a full range of diagnostic services and treatment services. Our main site is the Kingston Hospital site but we also run a number of outpatient clinics in the community, including in Raynes Park, Surbiton, Queen Mary's Roehampton and Teddington.

Detailed job description and main responsibilities

Please see the attached supporting document/s (JD) which contains more information about the role in the job description and person specification.

Note: ensure any supporting statements align with the job description and person specification, as your application will be assessed against these criteria.

Person specification

Qualification and Experience

• Education to A-level or equivalent qualifications or experience
• 3 years NHS experience with a minimum of 1 years co-ordinating an acute area
• Experience of using specialised computer systems and EPR
• Must be able to demonstrate awareness of clinical issues that affect patient priority
• Basic Clinical Knowledge

Knowledge

• Working knowledge of Microsoft office products (Word/Excel)
• Understanding of relevant NHS/Gov. Targets
• The post holder must have an excellent knowledge of the working and delivery of care within the ED department, across the Trust and across the health economy.
• Good understanding of the ED patient pathway

We support the NHS Flex for the Future pledge

We welcome conversations about flexible working from day one, including options such as adjusted hours, compressed hours and other arrangements. If flexibility matters to you, please talk to us - we’ll be happy to explore what’s possible for the role and the service.

Safeguarding and DBS Checks

We are committed to safeguarding children and vulnerable adults. For roles with direct access to these groups, an Enhanced Disclosure and Barring Service (DBS) check will be required. All staff are expected to understand and uphold their safeguarding responsibilities as part of their role.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.