EMEA Recruiting Coordinator - Global Interview Logistics

Shieldai; Greater London; Remote; GBP 60,000 - 90,000; Full time

Job summary

Shield AI, a venture-backed defense-tech company, is seeking a Senior Recruiting Coordinator – EMEA to own complex interview scheduling, candidate travel coordination, and recruiting operations across the EMEA region. This role collaborates with recruiters, hiring managers, executives, and cross-functional teams to ensure a seamless, high-touch candidate experience.

As an experienced member of the Talent Acquisition team, you will optimize scheduling processes, manage calendars across time

Qualifications

• 5+ years in recruiting coordination or related field.
• Experience coordinating high-volume complex interview schedules across multiple countries, time zones and seniority levels.
• Experience coordinating domestic and international candidate travel, including itineraries.
• Strong communication, discretion, and data accuracy in Talent Acquisition.

Responsibilities

• Independently manage high-volume interview scheduling across multiple countries and time zones.
• Coordinate calendars involving candidates, interview panels, hiring managers, executives, and stakeholders.
• Arrange virtual and in-person interviews, including multi-stage processes.
• Prepare interview confirmations, calendar invites, and schedules; manage changes with professionalism.
• Maintain interview data in Applicant Tracking Systems and related tools.

Skills

Interview coordination

Candidate travel logistics

Stakeholder management

High-volume scheduling

Cross-functional collaboration

Data accuracy

Tools

Applicant Tracking Systems

Scheduling tools

Calendar management software

Job description

Shield AI, a venture-backed defense-tech company, is seeking a Senior Recruiting Coordinator – EMEA to own complex interview scheduling, candidate travel coordination, and recruiting operations across the EMEA region. This role collaborates with recruiters, hiring managers, executives, and cross-functional teams to ensure a seamless, high-touch candidate experience.

As an experienced member of the Talent Acquisition team, you will optimize scheduling processes, manage calendars across time