EMEA Project Coordinator

Jones Lang LaSalle Incorporated; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global real estate and investment management firm is seeking an EMEA Project Coordinator to support Moves, Adds & Changes (MAC) for their client, BlackRock. This role involves project coordination, logistics management, and effective communication across multiple teams for successful project delivery in an on-site capacity in London.

Qualifications

• Ability to work independently and within a team.
• Experience managing multiple priorities and deadlines.
• Ability to read and analyze drawings and plans.

Responsibilities

• Coordinate occupancy and desk movements in EMEA.
• Ensure effective communication with stakeholders.
• Maintain precise records and manage project trackers.

Skills

Analytical skills

Strong communication

Problem-solving

Client facing experience

Tools

Microsoft Office

Smartsheets

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Reporting into EMEA Technical Project Manager

Job Summary:

The EMEA Project Coordinator will be the support for BlackRock, assisting in the delivery of all Moves, Adds & Changes (MAC) related projects to client sites across the EMEA portfolio.

Reporting to the EMEA Technical Project Manager, the role of the EMEA Project Coordinator will be to support the coordination and logistics of occupancy and people/desks movements, deliver broad MAC programs and projects delivering key initiatives for the client, with detailed planning, co-ordination, communication, and execution whilst also supporting the wider facilities team in its day-to-day operations, when and if workload permits

Engage with the local teams and vendors supporting the local offices with the logistics of the moves and projects

What this Job Involves:

• Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on time delivery of MACs
• Prepare and maintain specific reports and trackers
• Support the management of dependencies with all teams and ensure resource requirements are met
• To support across all parties and input into transparent, factual visibility and communication of progress and points of escalation to key stakeholders
• Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings
• Work closely with and supporting the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MAC’s, including tracking of Feasibility Reports, Costings and MAC Packages
• Seek to continuously improve processes, systems, and overall client satisfaction
• Work closely with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management
• On receipt of MAC Scope & Drawings, capture details, record on the relevant systems, track progress including due dates and all costs for all workstreams
• Support EMEA Technical Project Manager team in scoping, defining, planning, and executing of Programs and projects ensuring that all assumptions are validated and quantified
• On receipt of cost approval (purchase order) raise relevant orders for specialist vendors
• Prepare for the regular MAC meetings with all teams by regularly chasing outstanding actions
• Take accurate meeting minutes and attendance records and circulate
• Input and manage MACs on computerised maintenance management system (Corrigo), a key tracking and reporting platform
• Manage access and security arrangements for vendors
• Track all occupancy changes (desk swap, office layout changes), permanently maintain precise records
• Communicate clearly and professionally with all parties, manage general queries, clarify concerns, and identify solutions
• Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects
• Supporting the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits

Health & Safety Management:

• Proactively promote a “Safety First” culture in line with the JLL Cardinal Rules of Safety are adhered to
• To ensure that all employees are aware of Hygiene, Health and Safety policies and procedures and Fire Regulations
• Compliance with in-country legislation across the regional offices
• To record and report all accidents within the location adhering to location and company procedures
• To ensure all equipment is well maintained and is in good working order
• To ensure that all company procedures and work instructions are fully understood and practised by all employees

Working Life:

• The role will operate across the EMEA portfolio
• The main business language spoken is English
• The role will report to the EMEA Technical Project Manager
• The role will operate over a 5-day week, Monday to Friday
• On occasion there will be a requirement to work weekends or public holidays, this will be arranged in advance
• There may be a requirement to travel

Desired Skills & Experience

• Ability to work independently and within a team dynamic, managing multiple priorities and deadlines.
• Strong and proven analytical, statistical reporting and forecasting skills
• Good problem-solving skills
• Ability to read and analyze drawings, plans, schedules, schematics
• Awareness of EHS
• Excellent written & verbal communication skills, and proficient with the use of Microsoft Office tools and Smartsheets
• Client facing experience in a quality driven environment
• Exposure within a global corporate organization

#LI-JA1

Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [e-mail] or call + 44 ( 0 ) 20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .