EMEA AP Assistant (D365)

MarcDaniels; London Borough of Hounslow; On-site; GBP 28,000 - 36,000; Full time

Job summary

MarcDaniels is seeking an Accounts Payable Assistant to support the EMEA entities. The role handles invoice processing, PO matching, and regular payments, while ensuring accuracy, VAT compliance, and timely reporting. Strong Excel and ERP experience are essential for success.

The position emphasizes meticulous record-keeping, stakeholder collaboration, and readiness to assist audits and month-end close within a busy AP function.

Qualifications

• 2+ years of Accounts Payable experience in a similar role across EMEA.
• Strong stakeholder management skills.
• Good understanding of Accounts Payable best practices.
• Proficient in Microsoft Excel (intermediate/advanced).
• Experience with D365 or similar ERP systems.

Responsibilities

• Process supplier invoices, refunds, and travel & expenses to a 48-hour SLA.
• Match invoices to approved and receipted Purchase Orders.
• Prepare frequent supplier payment runs.
• Post bank entries and reconcile bank statements.
• Ensure compliance with group policies and VAT accounting.
• Maintain supplier data and resolve supplier queries.
• Support internal and external audit processes.
• Reconcile key supplier statements monthly and assist with accruals and prepayments at month end.
• Perform general admin duties such as scanning and filing.

Skills

Communication

Attention to detail

Time management

Team player

Stakeholder management

Tools

D365

Excel

Job description

The Accounts Payable Assistant, EMEA, role is accountable for efficient and effective accounts payable function for the EMEA business which includes the 11 entities.

Responsibilities:

• Processing all supplier purchase invoices, refunds (credit notes) and T&E in line with the 48 hour SLA
• Matching invoices with relevant approved and receipted Purchase Order
• Prepare frequent payments runs
• Post bank entries and complete bank reconciliations
• Ensure transactions comply with group financial policies and procedures.
• Account for VAT and prepare information for statutory submissions
• Maintain supplier information
• Reconcile accounts and resolve queries promptly
• Support internal and external audit processes
• Reconcile Key Suppliers Statements monthly
• Create Month End balance sheet Reconciliation reports
• Prepare accruals and prepayments for management accounts at month end
• Admin duties such as daily post, scanning and electronic document filing

What do you need to thrive in this role?

• Minimum 2 years’ Accounts Payable experience on a similar role, processing throughout EMEA.
• Stakeholder management
• Good understanding and proficiency in Accounts Payable and best practice
• Intermediate/Advanced Microsoft skills (particularly Excel)
• Good use of and understanding of D365

Core Competencies (Skills and abilities):

• Excellent communication skills
• Attention to detail, organisation and time management and the ability to work to tight deadlines essential
• Team player
• Quick learner, methodical and positive outlook
• Professional attitude
• European Language an advantage