Legal Secretary

Julie Rose Recruitment; Sevenoaks; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading UK Law Firm in Sevenoaks is seeking an experienced Legal Secretary to join their Corporate team. The role involves supporting fee earners with document production, client management, and administrative tasks. Ideal candidates will have strong organizational skills, a proactive approach, and a desire to grow within the firm. Benefits include 25 days holiday, private healthcare, and a pension scheme.

Benefits

25 days holiday plus Bank Holidays

Long Service holiday award

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share and Individual Performance Bonus Scheme

Life Assurance - 4 x salary

Paid CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym membership

Electric car scheme

Qualifications

• Strong administration experience required.
• Excellent communication skills essential.
• 50+ wpm typing speed necessary.

Responsibilities

• Produce, format, and present documents in house style.
• Manage diaries of allocated fee earners.
• Respond to internal and external telephone enquiries professionally.

Skills

Administration

Communication

Attention to Detail

Organizational Skills

Initiative

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

JRRL are looking for an experienced Legal Secretary to join the Corporate team of an established, Top 50 UK Law Firm in Sevenoaks. The team covers a wide variety of corporate transactions including M&A, private equity, reorganisations, company restructures and general corporate governance matters. The right candidate will be ambitious and proactive with the ability to contribute at an operational level.

This is a full-time role (35 hours) based in the office, however, a 4-day week is an option.

Duties for the Legal Secretary:

• Proactively working with fee earners to ensure relevant documentation is produced to meet clients expectations and deadlines;
• To produce, format and present documents in the firm s house style;
• Proof read all work, checking for spelling and grammar;
• Manage diaries of allocated fee earners in Microsoft Outlook;
• Dealing with client and file inception through the management database and software
• Accurately maintain and update client and other relevant contact details on the database
• Manage and maintain the client relationship management database;
• Ensure that all electronic filing is up to date and maintained at regular intervals;
• Respond to internal and external telephone enquiries professionally;
• Provide financial administrative support ensuring compliance with legal, firm wide and practice group specific policies and procedures;
• Keeping accurate and up to date records of all debt, ensuring that items are followed up and escalated at the appropriate point in time and keeping the team leader up to date;
• Photocopying and scanning in accordance with the firm s paper-lite and clear desk policies;
• Ability to communicate with a wide variety of different people from privately owned businesses to private equity and venture capital organisations;
• Show initiative when responding to queries and actively try to seek solutions to problems;
• Assist in maintaining compliant and accurate file management and office systems;
• Proactively support other members of the secretarial team and to provide cover as and when necessary

Person specification for the Legal Secretary:

• Strong administration experience;
• Excellent communication skills;
• Positive, enthusiastic and professional approach;
• Ability to work independently and prioritise work streams;
• Methodical approach to work and management of fee earners and team projects;
• Strong attention to detail, high level organisational skills and reliable;
• Self-motivated with an ability to use own initiative with a desire to learn;
• 50+ wpm typing speed;
• Solid understanding of key IT packages to include Outlook, Word, PowerPoint and Excel;
• A team player with a desire to succeed and grow;
• Good spelling and punctuation.

Benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile Working Policy
• Dress for your Day Policy

This Legal Secretary role is a full-time permanent role. This is a company that like to train and progress their staff.