Education Assistant

UK Dementia Research Institute; Greater London; Hybrid; GBP 32,000 - 36,000; Full time

Benefits offered by this job

41 Days holiday

CARE pension

Cycle to work scheme

On-site gym

Enhanced maternity/paternity/adoption

Employee assistance programme

Discounted medical insurance

Job summary

University College London (UCL) is seeking an Administrative Officer to provide proactive support for teaching and learning activities within the Faculty of Medical Sciences' Integrated Medical Sciences degree programmes. The role involves coordinating with various divisions, staff, and external partners to ensure smooth delivery of courses and high-quality administrative service.

You will be based primarily at Hampstead, with occasional visits to Bloomsbury.

Qualifications

• Administrative experience in a busy office environment.
• Good communication and interpersonal skills.
• Ability to adapt and learn new systems.

Responsibilities

• Provide efficient and professional administrative support for teaching and learning activities.
• Assist in delivering high quality, timely service to students and staff.
• Interact with internal and external colleagues and partner organisations.
• Provide specialist administration to taught IMed Sci degree programmes across divisions.
• Follow documented procedures to ensure consistency and quality.

Skills

Administrative experience

Communication skills

Interpersonal skills

Learn new systems

Teamwork

Job description

Bringing together six UCL divisions and institutes - Cancer Institute, Eastman Dental Institute, Division of Medicine, Institute of Infection, Immunity and Transplantation, Division of Surgery and Interventional Sciences and the UCL Medical School – the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.

The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.

The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students. They will also work as part of one or several programme teams incorporating close working with professional services and academic staff.

About the Role

You will provide efficient and professional administrative support for all aspects of teaching and learning activities, assisting in achieving a high quality and timely service to current and prospective students, and staff relating to the designated courses/programmes and beyond. The post holder will interact with many people within and external to UCL, and work closely with our partner organisation, thus will need a professional approach, a collaborative mindset, and a focus on contributing to a positive and supportive team environment to adequately execute the duties outlined. Working as part of a wider programme team/(s) to provide specialist administration to the Faculty’s taught (UG) Integrated Medical Sciences degree programmes (those in Division of Medicine, Division of Surgery and Interventional Science, Division of Infection, Immunity and Transplantation and Cancer Institute), ensuring effective procedures are adopted and documented for dealing with all aspects of the administration.

• The post is graded at GRADE 5, the annual salary for which ranges from £31,904 - £36,433 per annum inclusive of London Allowance.
• This role is fixed-term until 17 May 2027, 1.0 FTE
• The role will mainly be based at UCL’s Hampstead campus at Royal Free Hospital, with occasional visits to Bloomsbury campus.
• This role is eligible for hybrid working with 40-60% on site. The postholder will be onsite every Tuesday and Thursday. Some flexibility may be able to be explored where required
• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on 3rd September 2026 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications.
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit ucl.ac.uk/ways-of-working to find out more.
• If you have any queries about the role or application process please contact Becky Chambers ([e-mail]).
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Deepak Singh ([e-mail]).

About You

You should ideally have administrative experience in a busy office environment with good communication and interpersonal skills and the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context.

You will be proactive with the ability to work independently and as a team. You will also be able to manage a busy workload and meet time-critical schedules whilst maintaining a commitment to high-quality service.

A full person specification can be found attached.

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) pro rata
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here

5. Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here

Attached documents are available under links. Clicking a document link will initialize its download.