Editorial Production Assistant

Endeavor; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the art sector is looking for an Editorial Production Assistant to support the production of their publications. This role involves administrative tasks such as managing deadlines, invoicing, and assisting with events. Ideal candidates will have exceptional organizational skills and proficiency in Microsoft Office.

Qualifications

• Highly organized with impeccable attention to detail.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Excellent verbal and written communication skills.

Responsibilities

• Submit and track invoices in collaboration with the Content Operations Manager.
• Add production deadlines to the Publishing team’s shared calendar.
• Assist with coordinating commissioned photography for frieze magazine.

Skills

Organization

Attention to Detail

Communication

Tools

Microsoft Office

Shopify

Mailchimp

Job description

Who We Are

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors, and art lovers alike. It comprises three magazines – frieze, Frieze Masters Magazine, and Frieze Week – and seven international art fairs, including Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, Frieze Seoul, The Armory Show, and EXPO Chicago. In September 2023, Frieze acquired legacy art fair brands The Armory Show and EXPO Chicago. Additionally, in October 2021, Frieze launched No.9 Cork Street, a permanent space for visiting international galleries in Mayfair, London.

Position Overview

We are seeking an Editorial Production Assistant to support administrative tasks related to the production of frieze, Frieze Week, Frieze Masters, and frieze.com.

Key Responsibilities and Accountabilities

1. Submit and track invoices in collaboration with the Content Operations Manager, and set up new payees in Endeavor’s finance system.
2. Add production deadlines to the Publishing team’s shared calendar, maintain a list of internal deadlines, and ensure relevant alerts and meetings are scheduled.
3. Set up meetings as required, liaising with freelancers on scheduling.
4. Create to-do lists and layout folders for each issue and frieze.com, providing additional administrative support as needed.
5. Publish each new issue of frieze on Shopify.
6. Manage printing of press cards and business cards, and organize the Publishing team’s post.
7. Maintain the archive in the London office.
8. Provide administrative support for frieze magazine events, including sending invites, updating guest list spreadsheets, and passing queries from the events mailbox to the Publishing and Events Manager.
9. Assist with coordinating commissioned photography for frieze magazine.
10. Create Spotify playlists for the DJ in Residence.
11. Assist with proofing print publications and frieze.com content.
12. Construct quarterly publishing updates.
13. Work closely with the Editor-in-Chief and other editors to build the Sunday mailer every Friday and additional mailers as required.

Experience & Skills

Mandatory

• Highly organized with impeccable attention to detail.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Able to manage varied demands and deadlines while prioritizing effectively.
• Excellent verbal and written communication skills.

Desirable

• Experience in publishing.
• Experience with Shopify.
• Experience with Mailchimp.