Edinburgh Office & Admin Coordinator

Esri; City of Edinburgh; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Pension

Vitality healthcare

Education sponsorship

Gym contribution

Cycle-to-work

Volunteer days

Job summary

Esri invites applications for an Administrative Assistant to support the Edinburgh office. You will help maintain day-to-day operations, manage vendor relationships, and coordinate with HR on onboarding and compliance.

The role involves assisting global development teams and ensuring a smooth, well-organised office experience. You will work closely with software development and product engineering teams, delivering professional administrative support and enabling efficient collaboration across

Qualifications

• GCSEs in English and Maths or equivalent are required.
• 2+ years in office administration or similar role in a multinational company preferred.
• Strong time management and multitasking abilities essential.
• Excellent verbal and written communication in English.
• Ability to collaborate both virtually and in-person across teams.

Responsibilities

• Manage day-to-day office operations to support software development and product engineering teams.
• Interface with the landlord, vendors, and contractors for office maintenance and procurement.
• Handle front-of-house duties and serve as first point of contact in Edinburgh office.
• Coordinate travel planning and routine administrative support for teams.
• Assist HR with onboarding, compliance, and policy adherence as needed.
• Provide high-level administrative support to development teams globally.

Skills

Time management

Verbal & written communication

IT skills

Collaboration (virtual & in-person)

Adaptability

UK work authorisation

Education

GCSEs in English and Maths or equivalent

Bachelor's degree (preferred)

Tools

Spreadsheets

Word processing

Email systems

Job description

Esri invites applications for an Administrative Assistant to support the Edinburgh office. You will help maintain day-to-day operations, manage vendor relationships, and coordinate with HR on onboarding and compliance.

The role involves assisting global development teams and ensuring a smooth, well-organised office experience. You will work closely with software development and product engineering teams, delivering professional administrative support and enabling efficient collaboration across