Edinburgh Airport - Administrator

ICTS UK Ltd; City of Edinburgh; Hybrid; GBP 39,950,000 - 45,461,000; Full time

Job summary

ICTS UK Ltd at Edinburgh Airport is seeking an Administrator to provide essential office support and help manage schedules, meetings and data entry. You will handle local security vetting for staff, process invoices and purchase orders, and coordinate airport ID pass applications.

The role requires strong communication skills, a 5-year work history, and the ability to work full-time in a fast-paced aviation environment.

Qualifications

• 5-year checkable work history.
• Successful clearance of a Criminal Record Check and Counter Terrorism Check prior to course start date.
• Excellent communication skills – both oral and written.
• Available for full time training and exams as required.
• Computer literate (Microsoft Office – Outlook, Word, Teams and Excel).
• Able to effectively prioritize tasks to meet the demands of the work presented.
• Work flexibly on both routine and more complex tasks.
• Capable of working in a fast-paced dynamic environment.

Responsibilities

• Managing all local security vetting for new and existing staff.
• Administration of invoicing, purchase orders, purchase requisitions and any other departmental financial administration tasks including uniform and PPE orders.
• Managing airport ID pass applications and renewals.
• Managing cost control tasks and reporting this to the Station Manager.
• Administration of Security team rosters and data entry to resource management systems.
• Ordering of equipment, supplies and consumables required to support and maintain the Security operation.
• Organising departmental travel requests.
• Planning, organisation and assistance to ensure successful delivery of meetings and company events when required.
• Support the security team as directed in the event of any irregularities or extraordinary events.

Skills

Microsoft Office

Data entry

Communication skills

Organizational skills

Customer service

Tools

Outlook

Word

Excel

Teams

Job description

LOCATION: Edinburgh Airport

POSITION: Administrator

REPORTING TO: Station Manager

HOURS OF WORK: Full - Time (40 hrs per week) Typical Office Hours.

RATE OF PAY: £14.17

ICTS AVIATION OVERVIEW

As its primary field of operation, ICTS has remained the premier supplier of aviation security services for over thirty years. In more recent years, ICTS has expanded its portfolio to incorporate a wide range of customer related services including above wing ground handling, airline representation and assistance for passengers with reduced mobility.

Dedicated to continually improving and refining its products, ICTS invests considerably in the development of new tools and procedures. As such, ICTS has provided clients with ground-breaking utilities that, due to their success, have later been adopted by the entire trans-Atlantic aviation industry.

ICTS is regularly invited to participate in the trialling and development of new aviation security systems and has worked closely with the UK, mainland European and US governments on many occasions.

KEY TASK AREAS / RESPONSIBILITIES

JOB OVERVIEW

The key function of this role is to provide administrative support to the station by managing schedules, coordinating meetings/interviews, and handing general office tasks like data entry and record-keeping.

PRINCIPAL ACCOUNTABILITIES

• Managing all local security vetting for new and existing staff.
• Administration of invoicing, purchase orders, purchase requisitions and any other departmental financial administration tasks including uniform and PPE orders.
• Managing airport ID pass applications and renewals.
• Managing cost control tasks and reporting this to the Station Manager.
• Administration of Security team rosters and data entry to resource management systems.
• Ordering of equipment, supplies and consumables required to support and maintain the Security operation.
• Organising departmental travel requests.
• Planning, organisation and assistance to ensure successful delivery of meetings and company events when required.
• Support the security team as directed in the event of any irregularities or extraordinary events.

BENEFITS

• Holiday entitlement
• Pension scheme
• Medical cash plan
• Ongoing training and development
• Company benefit portal providing discounts at top high street outlets
• Refer a friend bonus

PERSON SPECIFICATION

Essential

• 5-year checkable work history
• Successful clearance of a Criminal Record Check and Counter Terrorism Check prior to course start date
• Excellent communication skills – both oral and written
• Available for full time training and exams as required
• Computer literate (Microsoft Office – primarily Outlook, Word, Teams and Excel)
• Able to effectively prioritize tasks to meet the demands of the work presented
• Work flexibly on both routine and more complex tasks.
• Capable of working in a fast-paced dynamic environment

Desirable

• Customer Service experience
• Own Transport
• Knowledge of the airport

Please note that a full background check must be completed prior to commencement of training.

We take our commitment to principles of fairness and mutual respect for people of all faiths and cultures seriously and we expect our employees to do so as well. We take firm action where any concerns are raised both internally and by our clients, customers and members of the public.All applicants must have correct documentation enabling them to work here and have a permanent NI number.

This position may be subject to Client/Board approval.

ICTS IS AN EQUAL OPPORTUNITIES EMPLOYER