Executive Assistant to the COO

ACC Liverpool; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading venue in Liverpool as an Executive Assistant to the COO. This dynamic role involves managing schedules, coordinating meetings, and ensuring smooth communication within the organization. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility and professionalism. With a commitment to staff welfare, the company offers an enhanced holiday scheme, excellent pension, and premium healthcare benefits. If you're looking for an opportunity to grow and support a busy executive in a world-class venue, this is the perfect role for you.

Benefits

Enhanced holiday scheme

Excellent pension scheme

Premium healthcare

Occupational sick pay

Free onsite parking

Employee Reward Platform

Wellbeing strategy

Qualifications

• Experience in secretarial, executive, or administrative roles is essential.
• Proficiency in Microsoft Office and organizational skills are key.

Responsibilities

• Manage diaries, coordinate meetings, and handle correspondence.
• Provide administrative support and take minutes during meetings.

Skills

Microsoft Office

Diary Management

Communication Skills

Organizational Skills

Flexibility

Education

Experience in Secretarial Roles

Administrative Experience

Tools

SkyVisitor

Momentus Enterprise

Job description

Company Overview

The ACC Liverpool Group operates the city's waterfront event campus, including the M&S Bank Arena, ACC Liverpool, and Exhibition Centre Liverpool. We also manage Ticket Quarter and the Pullman Liverpool Hotel. We have successfully hosted a wide range of events, from shows and conventions to business gatherings and exhibitions, establishing ourselves as a world-class venue and event service provider.

Company Benefits

We are an award-winning venue that values our staff. Benefits include:

• An enhanced holiday scheme increasing with service length
• Excellent pension scheme
• Premium healthcare including dental and optical discounts
• Enhanced maternity, paternity, and adoption leave
• Occupational sick pay scheme
• Free onsite parking in the city centre
• Employee Reward Platform
• Wellbeing strategy and 27 Mental Health First Aiders on site

Role Overview

We are seeking a proactive, enthusiastic PA, Secretary, or EA to support the COO as her Executive Assistant. This role involves managing diaries, coordinating meetings, handling correspondence, supporting team updates, liaising with stakeholders, and mastering Microsoft Office and company-specific systems.

Main Responsibilities

• Diary management, document preparation, email handling, and e-filing
• Attending meetings, taking minutes, and providing administrative support
• Managing communications and follow-up tasks
• Supporting COO's reports with document updates and meeting arrangements
• Welcoming visitors and acting as liaison with stakeholders
• Using Microsoft Office Suite and learning company systems like SkyVisitor and Momentus Enterprise

Candidate Profile

The ideal candidate will be a quick learner, flexible, professional, discreet, and capable of managing multiple tasks. Experience in secretarial, executive, or administrative roles is essential, along with proficiency in Microsoft Office. The role requires organizational skills, research ability, and flexibility to support a busy executive.

Additional Information

This position may close early if a suitable candidate is found. Apply promptly!

Closing Date: 19 May 2025

Interview Dates: 21 and 23 May 2025

Our Values and Achievements

• Disability Confident Employer
• Fair Employment Charter Member
• Real Living Wage Employer
• Social Value Contribution: over £6.4m
• Green Meeting's Gold Standard
• Sustainability and Biodiversity Initiatives
• Carbon Neutral Campus

Equality, Diversity & Inclusion

We promote an inclusive workforce, encouraging applications from all community members regardless of age, disability, gender, race, religion, or sexual orientation.