Office & Facilities Coordinator (Contract, Part time)

BriSand Management Consulting; West Yorkshire; On-site; GBP 25,000 - 30,000; Part time

Job summary

A leading company in the health and wellness industry is seeking a Reception & Office Coordinator for a 6-month part-time contract. This role combines office management with front of house duties, ensuring smooth office workflow and compliance with safety regulations. The ideal candidate will be proactive, organized, and possess strong interpersonal skills, thriving in a dynamic environment.

Qualifications

• 2-3 years experience in a similar role.
• IOSH Qualification preferred.
• Trained Fire Warden preferred.

Responsibilities

• Manage visitor sign-in and issue ID passes.
• Coordinate the ordering and delivery of all Office Supplies.
• Responsible for Health & Safety compliance.

Skills

Problem-solving

Organisational skills

Communication

Education

Good standard of education

Job description

Reception & Office Coordinator (6 Months Contract - Part Time, Compressed Hours)

London

Tues & Wed: 7.30am - 6.00pm

Thurs: 9.00am - 5.30pm

The Juice Plus+ Company is a multimillion-dollar competitor in the health and wellness industry, using a unique combination of direct sales and e-commerce to market our plant-based nutritional products in pursuit of our mission to "Inspire Healthy Living Around the World."

The role of Coordinator combines office management responsibilities with front of house duties. This highly interactive, diverse, busy position is responsible for ensuring a smooth office workflow while managing vendor relationships, work safety compliance and welcoming visitors. The role requires someone who is proactive and highly organised with strong interpersonal skills and has an ability to remain calm under pressure while prioritising competing demands.

In our hybrid work environment, the role requires being in the office three days a week Tuesday, Wednesday and Thursday It is ideally suited to someone who lives within an easy commuting distance of Hammersmith (as this role has an7.30am start) thrives on working in a dynamic environment and takes pride in fostering a positive and inclusive atmosphere.

• Manage visitor sign-in and issue ID passes as required
• Manage deliveries, couriers (inbound and outbound) and distribute post
• Manage 3rd Party maintenance contracts including cleaning company, and external facilities management provider
• Coordinate the ordering and delivery of all Office Supplies
• Manage annual and bi-annual maintenance checks, ensuring records are kept up to date for (PAT (Portable appliance testing), Power Down Day, Fire Alarm Testing, Electrical Testing (RAMS), Water Pump maintenance etc.)
• Maintain Fire Log, Accident Book, and Incident Books (RIDDOR).
• Responsible for Health & Safety; risk assessment, overseeing Fire Wardens, fire evacuations and managing First Aiders, First Aid equipment and overall compliance with safety regulations
• Coordinate repairs and maintenance with external contractors.
• Coordinate employee Social Events (In-Office celebrations, Summer Party, Winter Party, etc)
  
  

Qualifications & Experience

• Good standard of education with c.2-3 years experience in a similar role
• IOSH (Institution of Occupational Safety & Health) Qualification or similar (preferred)
• Trained Fire Warden (preferred), with good understanding of fire safety regulations and procedures
• Excellent understanding of RIDDOR compliance
• Knowledgeable in UK health and safety regulations (Health and Safety at Work Act)
• Experienced with supplier and contractor management and familiarity with building maintenance standards and practices.
• Problem-solving abilities and resourcefulness
• Attention to detail and strong organisational skills with an ability to manage competing priorities in a busy environment.
• Self-motivation and proactive approach to responsibilities
• Tactful and diplomatic communication style
• Ability to work with diverse teams in a multicultural environment.
  
  

If this sounds like you, we would love to hear from you today!