Executive Assistant

TN United Kingdom; Cumbernauld; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading company in Cumbernauld seeks an Executive Assistant Lead to provide high-level administrative support to the Executive team. This role involves managing complex schedules, preparing executive materials, and ensuring smooth office operations. The ideal candidate will demonstrate strong organisational skills, professionalism, and the ability to work under pressure. With a competitive benefits package and opportunities for development, this position offers a chance to make a significant impact in a dynamic environment.

Benefits

34 days holiday

Flexible holiday trading

Life assurance

Pension

Annual salary review

Flexible working

Qualifications

• Proven experience in a senior executive assistant role.
• Ability to handle multiple senior-level calendars.

Responsibilities

• Provide confidential administrative support to the CFO and Executive Directors.
• Manage complex diaries and coordinate high-priority engagements.
• Prepare meeting materials for board meetings and executive committees.

Skills

Organisational Skills

Communication

Interpersonal Skills

Education

Business Administration

Job description

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Location: Cumbernauld, Middlebrook or Milton Keynes

Job Level: 5

What we’re looking for...

The Executive Assistant Lead plays a pivotal role in providing high-level, confidential administrative support to the Executive team.

You will oversee the preparation of executive committee materials, board reports, along with managing complex schedules, meeting and event planning with internal and external stakeholder. Managing one Executive Assistant who will provide support to other Executive Committee members you will also work closely with the facilities team to ensure that office standards are maintained at all times. Requiring a high degree of autonomy, strategic thinking, ability to work at pace and exceptional organisational skills you will also demonstrate a positive attitude and high degree of professionalism acting on behalf of the Executive Committee.

Your responsibilities will include...

• Provide proactive, confidential administrative support to the CFO and two Executive Directors, managing complex diaries, scheduling travel, and coordinating high-priority external engagements and relationships.
• Oversee and manage external activities, including preparing executive committee meeting materials, board reports, submissions, and other high-level documents.
• Support the creation and distribution of presentation packs, reports, and materials for senior leadership meetings, ensuring they are prepared in a timely and professional manner.
• Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and fostering strong relationships.
• Lead and support one direct report, providing guidance and ensuring effective administrative support for other Executive Directors.
• Collaborate with the facilities team to ensure office standards and operations run smoothly, including managing office-related administrative tasks and assisting with space planning, supplies, and resource allocation.
• Manage and prioritise multiple tasks, ensuring deadlines are met while maintaining accuracy and attention to detail.
• Demonstrate a positive and professional approach at all times.

Specialist Administration & Coordination

• Take the lead in preparing meeting materials for board meetings, executive committees, and other leadership meetings, ensuring clarity, comprehensiveness, and readiness ahead of time.
• Ensure the smooth flow of administrative processes, handling sensitive information with discretion, and maintaining confidentiality at all times.
• Support the preparation of strategic reports, business documents, and internal/external communications, maintaining high standards of accuracy and professionalism.
• Coordinate and manage executive travel arrangements, events, and external meetings, handling logistics with precision.
• Be an effective liaison for high-profile external stakeholders, ensuring a professional and consistent interface with the organisation.

What you’ll bring…

• Strong business administration background, with proven experience in a senior executive assistant role, or equivalent experience in a high-pressure, fast-paced environment.
• Strong organisational and time management skills, with a demonstrated ability to handle multiple senior-level calendars, plan and coordinate meetings, and manage competing priorities.
• Experience in preparing high-level reports, meeting packs, and presentations for board members and executives.
• Demonstrated experience handling sensitive or confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to liaise effectively with senior leaders and external stakeholders.
• Line management experience with the ability to lead and mentor a direct report, ensuring that administrative support is provided efficiently.
• Exceptional interpersonal skills, with the ability to build strong relationships across all levels of the organisation.
• Ability to work under pressure, adapt to changing priorities, and meet tight deadlines.
• Previous experience working with senior leadership teams, boards, or external investors.
• Willingness to develop skills in areas where experience is lacking, supported by available learning and development opportunities.
• Understanding of working in a listed business or experience liaising with analysts, brokers, investors, and other external parties.

What we offer...

You’ll work for a big company but in a team that’s small enough to mean you can really see the difference you make quickly.

We want every voice to be heard and every colleague to be able to perform at their best. We invest in learning and development and a wide range of initiatives that support diversity, inclusion and wellbeing.

We also offer a competitive benefits package which includes;

• 34 days holiday
• Flexible holiday trading
• Living Wage Employer
• Life assurance
• Save as you earn scheme
• Free AG Barr products throughout your working day
• Pension
• Annual salary review
• Flexible working - including hybrid working and flexible start and finish times

And much more!

To find out more about what it is like to work for AG Barr, please visit our careers platform here.

We are an equal opportunities employer and happy to discuss any reasonable adjustments that may be needed for successful candidates with a disability, health or mental health condition.

While we have highlighted our ideal requirements for this role, we are realistic that the successful candidate probably won't meet every single requirement in this advert, but we are big advocates of people growing in roles. So even if you don’t meet every single requirement, we encourage you to submit an application - you may be just what we are looking for! Apply now!

Speculative CVs from agencies will not be accepted.

Closing date for this role is Sunday 26th March 2025