Business Assistant

TN United Kingdom; Bournemouth; On-site; GBP 30,000 - 40,000; Full time

Job summary

Step into a pivotal role at a leading Investment Bank as a Business Assistant. Support senior stakeholders and drive efficiency in a fast-paced environment. Your skills will be valued, and your contributions recognized as you thrive in a collaborative workplace.

Qualifications

• Experience in arranging travel and creating accurate itineraries.
• Strong executive communication skills, both written and verbal.

Responsibilities

• Manage diaries proactively, including meetings and events.
• Coordinate travel and entertainment bookings.
• Handle internal and external client interactions.

Skills

Client Handling

Diary Management

Communication

Proactive Approach

Attention to Detail

Job description

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Step into a pivotal role at our leading Investment Bank, where your expertise will shape the future of our business operations. As a Business Assistant, you will be at the heart of our dynamic team, supporting senior stakeholders and driving efficiency. This is your chance to thrive in a fast-paced environment, where your skills will be valued and your contributions recognized. Join us and be part of a team that is committed to excellence and innovation. Elevate your career with us and make a meaningful impact.

As a Business Assistant in the Investment Bank, you will support senior stakeholders in a fast-paced environment. You will have the opportunity to demonstrate your advanced assistant skills and contribute to the success of our team. We value flexibility, confidentiality, and a strong work ethic, and we are committed to fostering a collaborative and inclusive workplace. Join us to be part of a team that values your contributions and supports your professional growth.

Job Responsibilities:

• Manage diaries proactively, including meetings, conference calls, and events.
• Coordinate travel and entertainment bookings, ensuring compliance with policies.
• Handle internal and external client interactions and department scheduling.
• Collaborate with business management and key stakeholders across lines of business.
• Utilize internal systems for data entry, reporting, and information collation.
• Oversee distribution lists, technology usage, and administrative tasks.
• Understand group priorities and business expectations to become an integral team member.
• Partner with assistants across lines of business for coverage as needed.
• Engage in projects and training opportunities based on performance.

Required Qualifications, Capabilities, and Skills:

• Professional client handling and relationship-building skills.
• Competency in diary management with good judgment and priority understanding.
• Strong executive communication skills, both written and verbal.
• Experience in arranging travel and creating accurate itineraries.
• Proactive and ownership-driven approach to tasks.
• Awareness of expense systems and cost control initiatives.
• Polished, professional demeanor with the ability to work under pressure.
• Positive, common-sense approach to time management.
• Flexibility and receptiveness to change.
• Attention to detail and high-quality result delivery.

Preferred Qualifications, Capabilities, and Skills:

• Understanding of Investment Bank culture and political landscape.
• Strong team player with a solution-oriented mindset.
• Potential to act as a role model to peers.
• Familiarity with firmwide policies and ability to ensure adherence.
• Ability to escalate concerns or issues effectively.
• Experience in partnering across different hierarchies.
• Capability to optimize travelers' time and business costs.