Planning Administrative Assistant - Council Support

East Lothian Council; Haddington; On-site; GBP 25,000 - 28,000; Full time

Job summary

Join a forward-thinking council as a Planning Business Support Assistant, where you will play a crucial role in supporting the Planning team. This position offers a dynamic work environment, assisting with a variety of administrative tasks including managing documentation, preparing decision notices, and ensuring compliance with planning regulations. The ideal candidate will be an enthusiastic administrator with excellent organizational and customer service skills, ready to contribute to the council's mission of delivering high-quality services. If you're looking for a rewarding opportunity to make a difference in your community, this role is perfect for you.

Qualifications

• Experience in administrative support with a focus on Planning services.
• Proficient in Microsoft Excel and data presentation.

Responsibilities

• Provide administrative support to the Planning team and manage documentation.
• Co-ordinate workflow and maintain knowledge of Planning legislation.

Skills

Microsoft Office

Customer Service

Communication Skills

Organizational Skills

Numeracy Skills

Education

Higher Grade, NC or SVQ Level 2

Tools

PECOS

Job description

Location: Council HQ John Muir House Brewery Park Haddington, EH41 3HA

Salary: £25,713 - £27,629 per year

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

Vacancy Information

Hourly rate of pay: £14.09 - £15.14

Days and Hours of Work:
Monday - Friday, 09:00-17:00
Flexi time is applicable.
To start asap.

An opportunity has arisen for a permanent full-time Planning Business Support Assistant (Monday-Friday) in the Council Support administrative team. We are looking for an enthusiastic and experienced administrator, assisting with an interesting and varied range of duties. The successful candidate will provide administrative support to the Planning team and also ad hoc administrative support to other areas of the team as and when required.

The role requires proficient use of Microsoft Office, particularly Microsoft Excel, and excellent customer service skills. Good communication and numeracy skills are required and you should be able to establish good working relationships with all levels of staff and have proven organisational skills, with the ability to prioritise your workload and use your own initiative. You will have a commitment to delivering a high quality of customer service. A high level of flexibility is required as duties may change as the needs of the team changes.

The role involves providing administrative support to the Planning Service by checking and recording documentation; preparing and issuing Planning and Appeal decision notices; identifying and issuing Neighbour Notifications; and logging and indexing Enforcement cases. Also collating and producing Scheme of Delegation, Committee Expedited/Weekly/Register Lists and Committee Agendas.

Prepare and present data for both internal and external customers.

Co-ordinate and oversee the administration workflow for the Planning service.

Provide support to applicants and Planning colleagues in relation to the planning process and system.

Maintain a working knowledge of Planning legislation, the Data Protection Act and Information Governance.

Oversee and/or process planning fees, invoices and stationery requisitions.

Raise invoices and requisition stationery through PECOS, the internet based procurement system.

Any other appropriate duties, as requested by Management.

To provide an effective administrative, guidance and information service to the Planning Department, on behalf of the Council Support Team, ensuring adherence to Planning legislation and Council regulations.

Please download the Job Outline/Person Specification (available under 'Job Attachments') for the full range of tasks and duties associated with this job. You will need to refer to these in order to complete the application form. You must ensure you meet every 'essential' criteria stated on the Person Specification to be considered for interview.

The ‘East Lothian Way’ – values and behaviours we expect our employees to demonstrate in their everyday work. Should you be invited to interview, you may be asked questions based on these behaviours. Please refer to the document via the link to familiarise yourself with them.

Job Requirements

Relevant Qualifications
Educated to Higher Grade, NC or SVQ Level 2 and/or able to demonstrate equivalent knowledge, skills and competencies gained through relevant experience.

Driving Licence
A full current driving licence is desirable for this post.

Level 1 Disclosure Clearance
This role requires Level 1 Disclosure Clearance to allow access to the Public Sector Network. ELC will submit a Police Act Disclosure application on behalf of the preferred candidate and receipt of the subsequent certificate will be required prior to commencement.

Please note:
If a Disclosure check is required and you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Please note: We do not accept CV's (either electronically or by mail). All our vacancies must be applied for by fully completing the on-line application form. Although there is an ‘import data from my CV’ function on MyJobScotland, this only imports very limited data and should not be relied upon to complete the application form. If, for example, due to a disability, you are unable to complete the on-line application form you can contact us for a paper application via the telephone number or email address above.