Executive Assistant - Part Time - 12 month assignment

Informa PLC; Colchester; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading company is seeking a part-time Executive Assistant for a 12-month maternity leave cover. The role involves providing support to the Global Head of HR Operations, managing diaries, and handling confidential information. Ideal candidates will possess excellent communication and organizational skills, thrive in fast-paced environments, and be adaptable. This position offers a hybrid working model and various benefits, including career development opportunities.

Benefits

Flexibility and trust in work arrangements

Supportive community and social events

Volunteer days and charity matching

Opportunities for career development and training

Generous leave policy and private medical cover

Share schemes and wellbeing support

Global collaboration opportunities

Qualifications

• Excellent verbal and written communication skills.
• High accuracy and attention to detail.
• Effective time management and prioritisation skills.

Responsibilities

• Manage complex diaries across multiple time zones.
• Process invoices via SAP & Oracle.
• Support in preparing presentations and reports.

Skills

Communication

Interpersonal Skills

Attention to Detail

Time Management

Flexibility

Tools

MS Outlook

SAP

Oracle

MS PowerPoint

MS Word

Job description

Executive Assistant - Part Time - 12 month assignment

• Part-time

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity, and support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more, know more, and do more through live and on demand events, digital and data-driven services, and academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations, and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

The role is responsible for providing EA support to the Global Head of HR Operations and other support as necessary in the GBS (Global Business Services) environment. This role requires a team player but one who has the ability to work with substantial independence and initiative - dealing proactively and confidently with a range of people, tasks, and situations. You will be used to juggling multiple priorities. You will enjoy working in a fast-paced environment and you will have excellent organisational skills.

This is a 12-month assignment for maternity leave cover.

This is a part-time position working 3 days a week.

This role is within the GBS team and it is critical that it maintains discretion and confidentiality at all times.

Key Responsibilities:

1. Manage complex diaries across multiple time zones. Advanced MS Outlook skills are essential.
2. Manage the mailbox with efficiency and discretion at all times.
3. Process invoices via SAP & Oracle (training will be provided).
4. Manage expenses via Barclaycard Spend Management (training will be provided).
5. Book travel as required.
6. Arrange internal and external meetings, including collating and issuing agendas.
7. Organise lunches for meetings.
8. Notify Front of House of external visitors.
9. Organise global conference calls across different time zones.
10. Coordinate location/departmental events, including team volunteering and sustainability initiatives.
11. Build strong relationships within the Group and with key external stakeholders.
12. Support in preparing presentations and reports, with proficiency in MS PowerPoint and Word.
13. Perform administrative tasks for the HR Operations and broader Operations teams.
14. Carry out control testing for colleague processes.

Qualifications & Skills:

• Excellent verbal and written communication skills.
• Strong interpersonal skills and team spirit.
• High accuracy and attention to detail.
• Willingness to accept feedback and adapt.
• Flexible and resilient in a fast-changing environment.
• Effective time management and prioritisation skills.
• People-oriented personality, confident in liaising with others.
• Ability to remain calm under pressure and handle confidential information.
• Commitment to high standards and flexibility to support the team as needed.

This role is based in Colchester with a hybrid working model.

Benefits:

• Flexibility and trust in work arrangements.
• Supportive community and social events.
• Volunteer days and charity matching.
• Opportunities for career development and training.
• Generous leave policy and private medical cover.
• Share schemes and wellbeing support.
• Global collaboration opportunities.

We value energy and ambition and seek colleagues eager to contribute and grow. If you meet most of the skills and experience listed, we encourage your application.

Informa is committed to diversity and inclusion, providing an equal opportunity environment where all backgrounds are welcomed. We base decisions on merit and relevant qualifications. For more information, see our diversity policies and data handling procedures.