Estates Project Coordinator

UKRI; Nottingham; On-site; GBP 32,000; Full time

Job summary

A leading organization is seeking an Estates Project Coordinator to support the planning and delivery of estates projects. The role involves coordinating activities across stakeholders, monitoring project progress, and ensuring compliance with safety standards. Ideal candidates will have strong organizational skills and relevant industry experience.

Benefits

Defined benefit pension scheme

Excellent holiday entitlement

Employee shopping/travel discounts

Salary sacrifice cycle to work scheme

Qualifications

• Good understanding of property, construction, or building services.
• Proven ability to coordinate project activities and manage documentation.

Responsibilities

• Coordinating project activities, schedules, and resources.
• Monitoring project progress against key milestones and budgets.
• Assisting with health and safety compliance during project works.

Skills

Organisational Skills

Communication

Time Management

Stakeholder Engagement

Education

Relevant Industry Experience

Tools

Microsoft Office

AutoCAD

Job description

ESTATES PROJECT COORDINATOR

BGS ESTATES SOUTH

Grade: UKRI Pay Band C/S2

Salary: £31,298 per annum

Contract Type: Permanent

Hours: Full-time – 37 hours a week (a range of flexible working options may be available)

Location: BGS headquarters in Keyworth in Nottingham

Closing date: 26 May 2025

About the role

The Estates Project Coordinator plays a vital role in supporting the planning, coordination, and delivery of estates and facilities-related projects across an organisation’s property portfolio. Reporting to the Estates Project Manager, the postholder is responsible for ensuring that all aspects of assigned projects—ranging from minor refurbishments to large-scale capital works—are delivered efficiently, safely, and in line with organisational objectives and statutory requirements.

Key duties and responsibilities:

• Coordinating project activities, schedules, and resources across multiple stakeholders including consultants, contractors, suppliers, and internal departments.
• Supporting the preparation of project briefs, scopes of work, risk assessments, and procurement documentation.
• Monitoring project progress against key milestones, budgets, and timelines, and reporting on performance to senior management.
• Managing documentation such as drawings, permits, meeting minutes, and handover packs to ensure effective record-keeping and compliance.
• Assisting with health and safety compliance, access arrangements, and site coordination during project works.
• Supporting stakeholder engagement and communication, ensuring all parties are informed of project updates, changes, and actions.
• Liaising with facilities management teams to ensure smooth transition of completed works into operational use.

The following specific essential and desirable skills criteria for this post will be assessed at shortlist (S) stage, interview (I) stage, or both (S&I).

Essential

• A good understanding of property, construction, or building services gained through academic study or relevant industry experience. (S.I)
• Proven ability to coordinate project activities, manage documentation, and liaise with multiple stakeholders. (S,I)
• Strong organisational and time-management skills with the ability to manage competing deadlines. (S,I)
• Excellent written and verbal communication skills, including minute-taking and progress reporting. (S,I)
• Experience supervising or coordinating contractors on-site and supporting health and safety compliance. (S,I)
• Proficient in Microsoft Office applications (Word, Excel, Outlook) and comfortable working with digital records and documentation. (I)
• You will be committed to a diverse and inclusive approach to work in the geosciences (S&I).

Desirable

• Experience working within an estates or facilities department, particularly in a research-led, academic, or public sector environment. (S,I)
• Proficiency in AutoCAD or similar software for reviewing or producing technical drawings. (S,I)
• Familiarity with CDM Regulations and project health & safety practices. (S,I)
• Exposure to managing or updating asset condition surveys or estate data systems (S,I)
• Knowledge of sustainability and energy efficiency initiatives within the built environment. (S,I)
• Training or qualifications in health and safety (e.g. IOSH or NEBOSH). (S)

About us
The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally. It is funded directly by UKRI, as well as through research grants and private sector contracts.

Our Core Values and commitment to promoting equality and diversity across our organisation underpin the continuous drive to improve our scientific and organisational efficiency. As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society. BGS became a signatory of the Technician Commitment in July 2022.

How to apply
Applicants are required to include a CV and covering letter outlining their suitability for the role. We would stress the importance of this paperwork in our selection process.

A well thought through application providing evidence and examples of how you meet the advertised essential and desirable criteria for the post will be considered far more favourably than a generic covering letter and CV.

If you experience any issues applying for this role, please contact [e-mail].

The closing date for receipt of applications is Monday 26 May 2025. Interviews are expected to be held on Monday 9 June in Nottingham

AboutThe British Geological Survey (BGS)

The British Geological Survey (BGS) is an applied geoscience research centre that is part of UK Research and Innovation (UKRI) and affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey that provides a core science mission to inform government of science related to the subsurface and its interfaces and also undertakes applied research for solutions to earth and environmental processes, both in the UK and globally. It is funded directly by UKRI as well as through research grants and via private sector contracts. BGS has an annual budget of approximately £60 million and employs 650 people. It has two main sites, a head office in Keyworth near Nottingham and the Lyell Centre, which is a joint collaboration with Heriot Watt University in Edinburgh. BGS works with more than 150 private sector organisations as well as having close links with 40 universities and sponsors approximately 100 PhD students each year. How to Apply Online applications only preferred for this role. Please submit your CV and a covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for BGS and the role you’re applying for. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit your application without a covering letter may result in your application not being considered. You will only be assessed on the content of your CV and covering letter and not the ‘experience’ section of the application. About UKRI UKRI launched in April 2018, UKRI is a non-departmental public body sponsored by the Department for Science, Innovation and Technology (DSIT). Our organisation brings together the seven disciplinary research councils, Research England, which is responsible for supporting research and knowledge exchange at higher education institutions in England, and the UK’s innovation agency, Innovate UK to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found atwww.ukri.org. Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit Benefits of working for UK Research and Innovation (UKRI). The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment. How we support EDI in the workforce At UKRI we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to flourish and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit‘How we support EDI in the workforce’ Disability Confident Employer As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.