Private & Business Executive Assistant

Lily Shippen; Tring; On-site; GBP 63,000 - 77,000; Full time

Job summary

Lily Shippen is seeking an experienced Executive Assistant to support the principal with both business and private affairs from our Tring and Buckinghamshire offices. This permanent, full-time role requires exceptional discretion, outstanding organisational skills and the ability to anticipate needs before they arise.

As the trusted right hand you will manage complex diaries, coordinate travel itineraries, handle communications, and liaise with senior partners while safeguarding confidentiality.

Qualifications

• Significant experience as an Executive Assistant, Private PA or Chief of Staff.
• Experience managing complex travel, diaries and logistics.
• Available to commit to a full-time, office-based role.
• Experience supporting a high-profile individual with discretion.

Responsibilities

• Complex diary and calendar management across multiple venues and events.
• Coordinating meetings, appointments and business engagements.
• Managing email correspondence and prioritising communications.
• Organising domestic and international travel, including detailed itineraries.
• Liaising with senior executives, advisers and business partners.
• Monitoring action points and ensuring deadlines are met.
• Assisting with projects and business administration as required.
• Running personal projects and ad hoc requests with efficiency and discretion.

Skills

Organisational skills

Prioritisation

Calm under pressure

Communication skills

Discretion

Proactive/problem-solving

IT skills

Flexibility

Attention to detail

diary management systems

Tools

Microsoft Office

Diary management systems

Job description

An exceptional opportunity has arisen for an experienced, highly organised and proactive Executive Assistant to support business owner across both private and business affairs. We are looking for flexibility across all areas and the role will initially have a lot of office and IT organisation that is required.

This is a fast-paced, varied role requiring absolute discretion, exceptional attention to detail and the ability to anticipate needs before they arise. Working from the principal's office in Tring along with their home office in Buckinghamshire, you will become a trusted right hand, ensuring both business operations and personal commitments run seamlessly.

This position is offered on a permanent basis and would suit an EA who thrives in a demanding, ever-changing environment.

Private & Business Executive Assistant (EA)

Location: Tring, Buckinghamshire

Contract: Permanent

Hours: Full-time, 5 Days per Week (Office-Based)

Salary: Up to £70,000 depending on experience

Key Responsibilities

Business Support

• Complex diary and calendar management across multiple venues and events.
• Coordinating meetings, appointments and business engagements.
• Managing email correspondence and prioritising communications.
• Organising domestic and international travel, including detailed itineraries.
• Liaising with senior executives, advisers and business partners.
• Monitoring action points and ensuring deadlines are met.
• Assisting with projects and business administration as required.

Private EA Support

• Managing personal diaries and family schedules.
• Coordinating appointments, events and social engagements.
• Booking restaurants, entertainment and personal travel.
• Managing personal administrative tasks.
• Handling confidential correspondence and sensitive information.
• Running personal projects and ad hoc requests with efficiency and discretion.
• Acting as a trusted gatekeeper and problem solver.

About You

You will be an experienced Executive Assistant who is confident supporting a high-profile individual with both business and private affairs.

You will demonstrate:

• Previous experience supporting a CEO, Founder or Principal.
• Outstanding organisational and prioritisation skills.
• The ability to remain calm under pressure while managing multiple competing priorities.
• Exceptional communication skills, both written and verbal.
• Absolute discretion and integrity when handling confidential matters.
• A proactive, solutions-focused approach with the ability to anticipate needs.
• Strong IT skills, including Microsoft Office and diary management systems.
• Flexibility, adaptability and a "no task too small" attitude.
• Impeccable attention to detail and a commitment to delivering excellence.

Essential Experience

• Significant experience in an Executive Assistant, Private PA or Chief of Staff support role.
• Experience managing complex travel, diaries and logistics.
• Comfortable working in a fast-moving, entrepreneurial environment.
• Available to commit to a full-time, office-based role.

What's on Offer

• A varied, engaging role supporting a highly successful principal.
• Exposure to both business and private operations within a dynamic environment.

If you are an adaptable EA who enjoys working at pace, takes pride in delivering exceptional support and can hit the ground running, we would love to hear from you.