EA & HR Manager

La Mancha; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading investment advisory firm in Knightsbridge seeks an Executive Assistant & HR Manager to oversee office management and HR functions. The role involves scheduling, travel organization, and compliance with health and safety regulations. Candidates should have 3-5 years of relevant experience and a degree, with a competitive salary and benefits package offered.

Benefits

Competitive package (salary, discretionary bonus scheme)

25 days annual leave plus bank holidays

Private healthcare and pension plan

Qualifications

• 3-5 years of previous office management/executive assistant experience.
• Trained first aider and fire marshal, or ready to take necessary trainings.

Responsibilities

• Manage diaries, schedule appointments, and resolve conflicts.
• Handle general HR administration including onboarding and payroll.
• Coordinate office maintenance and manage office supplies.

Skills

Office Management

HR Administration

Communication

Microsoft Office

Education

Degree level education

Job description

EA & HR Manager

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La Mancha is the investment advisor to a $1.7 billion fund focused on metals and mining. Based in Knightsbridge, we have built a strong reputation over more than twelve years, with a proven track record in the sector. The fund specialises in gold and transition metals investments, pursuing a long-term, deep value strategy. We actively support the growth of our portfolio companies by deploying the fund’s capital alongside our strategic expertise.

We are looking for a well-organised and personable Executive Assistant & HR Manager to take ownership of the firm’s office management, administrative and HR requirements.

Role Description

Office Management

• Manage diaries, schedule appointments, and resolve conflicts
• Organise local and international travel (hotels, transport, health requirements, currency, visas)
• Responsible for all Health & Safety duties, including risk assessments, fire safety, first aid arrangements, incident reporting, and ensuring compliance with relevant legislation
• Coordinate office maintenance (providers, suppliers, external contractors, post and deliveries)
• Cost control - manage office expenses and ensure adherence to the office budget
• Assisting with IT processes, escalating and following-up on IT support requests with our IT support contractor, managing the fixed asset register
• Managing and ordering office supplies
• Manage potential office move to Mayfair

Team Assistant

• Booking staff training upon request
• Handling administrative requests and queries from senior managers, and colleagues from the UK and Luxembourg
• Administration of the business contacts database
• Handling internal and external communication
• Meeting and greeting visitors, preparing meeting rooms, video conferences and providing general support to visitors
• Support with accounting administration tasks and invoicing
• Assisting the legal team with organising board meetings, execution of documents, completing filings and other administrative tasks as and when required
• Organising team participation for conferences, events and social activities
• Scanning/copying/binding of documents, presentations and filing

HR

• General HR administration (on-boarding/off-boarding, assisting with payroll, tracking leave/WFH)
• Maintaining and developing internal HR systems and policies
• Management of life, health, and travel insurance
• Management of all subscriptions (Uber, Financial Times, Mining Journal)
• Organising yearly team seminar abroad

Communications

• Maintenance and update of the company website and LinkedIn
• Preparation of documents/presentations as required
• Assistance with writing and publishing press releases
• Strong team spirit
• High level of Microsoft Office suite (Word, Excel, Outlook and PowerPoint)
• Flexible, dependable, proactive and able to take initiative and ownership
• Keen attention to detail
• Trained first aider and fire marshal, or ready to take necessary trainings
• Excellent written and oral English skills
• Proficiency in French

Minimum Experience and Qualifications

• Previous office management/executive assistant experience (3-5 years minimum)
• Educated to degree level

Terms

• Located in Central London
• Monday to Friday schedule, with up to one day per week working from home
• Competitive package (salary, discretionary bonus scheme)
• 25 days’ annual leaveplus bank holidays
• Private healthcare and pension plan

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

• Industries

  Mining

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