EA - EVP Strategy & BD

Harbour Energy; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Harbour Energy is seeking an Executive Assistant to provide high-level support to the Executive level (EVP) at our London offices. The role requires proactive diary management, travel coordination, and handling confidential information with discretion.

You will liaise with internal and external stakeholders, coordinate meetings, prepare reports and presentations, and ensure smooth flow of information to support decision-making in a fast-paced energy company.

Qualifications

• Experience providing executive-level support.
• Proven ability to manage complex calendars and travel itineraries.
• Demonstrated discretion handling confidential information.

Responsibilities

• Manage executive calendars, meetings and travel arrangements.
• Coordinate internal and external meetings, prepare agendas and materials.
• Prepare and review reports, presentations and communications for the EVP.
• Liaise with stakeholders and assist in decision-making processes.
• Support other EAs and handle ad-hoc duties as required.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Multitasking

Tools

SharePoint

Microsoft 365 / Office

Co-Pilot

SAP Concur

Teams

Job description

Since its creation in 2014, Harbour has grown to become one of the world’s largest and most geographically diverse independent oil and gas companies. Today, Harbour is producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina and North Africa. Harbour benefits from competitive operating costs and resilient margins, and a broad set of growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina and conventional offshore projects in Mexico and Indonesia. With low GHG emissions intensity and a leading CO2 storage position in Europe, Harbour remains committed to producing oil and gas safely and responsibly to help meet the world’s energy needs. Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices.

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company. Could this be you?

Purpose of Role

• The Executive Assistant is a highly skilled and experienced professional who provides an extensive range of support and guidance to the Executive level (EVP).
• The role involves a range of personal assistant duties from proactive diary management, coordination of travel, filtering of general reporting information, queries and phone calls. A good knowledge of the business is essential, work dynamically to prioritise, excellent time-management, good organisational skills, taking initiative and control of their workload to support an extremely busy Executive. The EA is expected to liaise with internal/external stakeholders on behalf of the Executive to ensure co-ordination of company activities, good decisions made under pressure and effective flow of relevant and accurate information.

Critical Responsibilities

• Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSEQ procedures
• Ensure compliance with all health, safety and environmental requirements with working within your office base.

Ethics and Compliance Responsibilities

• Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures, and to complete any compulsory compliance training as required

Areas of Accountability, Responsibility and Competence

• Act as a friendly and welcoming point of contact for the office of the Executive, assist with a broad variety of support that includes managing an active calendar of appointments; co-ordinating and strategically managing daily activities and meetings.
• Ability to work flexibly around the executives' schedule, including occasional out-of-hours commitments
• Offer comprehensive support and guidance to the Executive's leadership team, identifying opportunities to minimise their administrative workload.
• Handle intricate travel arrangements, including coordinating flights, accommodations, visas, and security logistics for Executive and the leadership team, ensuring seamless and efficient travel experiences.
• Organise and coordinate meetings: responsibilities include issuing meeting invitations (Teams and in person), ensure all documentation, is prepared, checked to a high level of standard and ensuring accuracy of content and adherence to Harbour brand standard prior to issue.
• Ensure the Executive is fully prepared in advance for all meetings and events, including the preparation of reports, presentations, and other communications to support meetings, events etc.
• Dedicated purchase requisition focal point for the wider group, virtual card payment coordination and guidance to the team on using SAP Concur for expenses and travel.
• Communicate directly and on behalf of the Executive with Industry Leaders, Board Members, other company Executives and wider business groups leaders (internally and externally).
• Understand the wider business company activities and keep up to date with network contacts in the wider industry.
• Proactive and collaborative support to other EAs and senior leaders, to cover leave and provide one seamless EA service.
• Any other reasonable duty as per instruction by your Executive and manager
• Demonstrable previous experience in similar role within UK
• Collaborative, professional and supportive professional working style is essential
• Extensive experience of SharePoint, Advanced Microsoft Office, Co-Pilot and SAP. Confident champion of office technology and efficient ways of working.
• A high level of integrity, strong attention to detail and ability to multitask are also required.
• Must have the highest level of ethics and good judgment plus a warm and approachable demeanour.
• Must thrive in challenging situations but can maintain a positive, pro-active and can do attitude.
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities and the ability to coordinate people and resources.
• Ability to manage high work volumes to tight deadlines and prioritise conflicting workloads in a fast-paced environment.
• Liaise confidently and capably with all internal and external stakeholders using tact and discretion.
• Outstanding communication skills (both written and verbal), listening skills and a professional courteous manner.

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.

For further information or support on any of these points, please reach out to us at [e-mail]