Legal, Administrative Assistant, Birmingham

Goldman Sachs; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global investment banking firm is seeking a highly motivated Administrative Assistant to support managing directors and their legal teams. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a keen attention to detail. This role involves managing complex calendars, travel arrangements, and legal billing support, contributing to the efficient operation of the legal teams across various locations.

Qualifications

• 3+ years of administrative assistant experience required.
• Ability to work under pressure and prioritize tasks.

Responsibilities

• Support MDs and their teams with administrative tasks.
• Manage complex calendars and travel arrangements.
• Implement divisional policies and handle ad-hoc requests.

Skills

Communication

Organizational Skills

Problem-Solving

Multitasking

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

OUR IMPACT

We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.

YOUR IMPACT

We are searching for a highly motivated Administrative Assistant with 3+ years of admin experience to support multiple managing directors and their legal teams across various locations and time zones. Previous experience supporting executives or lawyers and managing complex diaries is essential. The role requires exceptional multitasking abilities, strong communication skills, and keen attention to detail.

RESPONSIBILITIES

• Support MDs and their teams
• Maintain detailed calendars and prioritize meeting requests
• Provide legal spend management support and proactively manage legal billing
• Book travel arrangements including flights, accommodations, visas, and ground transportation
• Manage expenses, ensuring timely processing
• Coordinate internal meetings with senior leaders and stakeholders, building good relationships with other administrative staff
• Implement divisional policies and guide teams accordingly
• Maintain a strong understanding of firm policies to handle issues independently
• Participate in general administrative duties and handle ad-hoc requests

SKILLS

• 3+ years of administrative assistant experience
• Excellent interpersonal and communication skills
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Problem-solving skills and quick decision-making
• Self-starter with anticipation skills, judgment, and follow-up abilities
• Ability to work effectively with all organizational levels
• Ability to work under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment
• Ability to prioritize multiple time-sensitive tasks
• Team player with a positive attitude
• Highest standards of integrity, professionalism, diplomacy, and discretion, especially with sensitive information

ABOUT GOLDMAN SACHS

At Goldman Sachs, we dedicate our people, capital, and ideas to help our clients, shareholders, and communities grow. Founded in 1869, we are a leading global investment banking, securities, and investment management firm headquartered in New York with offices worldwide.

We believe who you are enhances your performance. We are committed to fostering diversity and inclusion through professional growth opportunities, training, firmwide networks, and wellness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We provide reasonable accommodations for candidates with disabilities during our recruiting process. More details can be found at disability statement.

The Goldman Sachs Group, Inc., 2023. All rights reserved. Goldman Sachs is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, veteran status, disability, or other protected characteristics.