Senior Purchase Ledger Assistant

Black Country Healthcare NHS Foundation Trust; United Kingdom; On-site; GBP 24,000 - 26,000; Full time

Job summary

An exciting opportunity has arisen for a permanent Senior Purchase Ledger Assistant at a leading healthcare provider. You will support the Purchase Ledger function, ensuring compliance and efficient processing of invoices. Join a diverse team dedicated to improving health and wellbeing in the community.

Qualifications

• Experience in Finance Office environment.
• Knowledge of spreadsheets and using a computerised General Ledger System.

Responsibilities

• Provide financial and administrative support to the Financial Services section.
• Ensure supplier invoices are registered, approved and processed for payment.
• Resolve creditor queries in a pragmatic and timely manner.

Skills

Communication

Teamwork

Initiative

Education

AAT Technician / Working Towards AAT qualification

Tools

General Ledger System

Spreadsheets

Job description

Job ref285-0582-CORPEmployerBlack Country Healthcare NHS Foundation TrustEmployer typeNHSSiteJack JudgeTownOldburySalary£24,625 - £25,674 per annumSalary periodYearlyClosing28/04/2025 23:59

Employer heading

NHS AfC: Band 3

Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.

Across the whole of the region we provide:

Adult and older adult mental health services

Specialist learning disability services

Mental health services for children and young people

Community healthcare services for children, young people and families in Dudley

Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, with the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust. Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving.

We currently employ over 4,000 people and just like the population we serve, we are made up of diverse cultures and backgrounds. Whatever your role, working in a NHS Foundation Trust, like ours, is a demanding and extremely rewarding experience. Knowing that every day you can help to make a positive difference to someone’s life is a very powerful feeling. We know that our Trust runs on this desire to help and support people, and our Trust vision expresses this. Our vision is to improve health and wellbeing for everyone, especially our colleagues to achieve the best possible work/life balance.

We proudly offer supportive, inclusive and family friendly employment and flexible working policies. We have a wide range of professional services and employee networks to help our colleagues be at their best - and find support if they need it. To find more about our staff benefits, please visit our website: blackcountryhealthcare.nhs.uk.

Don’t meet every single requirement? Studies have shown that women and ethnic minority candidates are less likely to apply to jobs unless they meet every single qualification. At Black Country Healthcare we recognise and value all forms of knowledge and expertise, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification or criteria in the job description/person specification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

For further supporting information to help you apply for this role please see documents attached under ‘Additional documents’.

Job overview

An exciting opportunity has arisen to appoint a permanent Senior Purchase Ledger Assistant, to support the Purchase Ledger function within our Trust.

Main duties of the job

The individual will provide financial and administrative support to the Financial Services section of the Finance department, working on a daily basis under the supervision of the Purchase Ledger Team Leader.

Ensure supplier invoices are registered, approved and processed for payment in line with the Cabinet Office Procurement Policy note and agreed supplier terms

Resolve creditor queries in a pragmatic and timely manner.

Ensure compliance with the Trust’s SFIs, relevant Trust policy and NHS guidance and policy.

Working for our organisation

Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.

Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, after NHS England and NHS Improvement approved the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust.

Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving.

We currently employ over 5,000 members of staff and just like the population we serve, we are made up of diverse cultures and backgrounds.

Detailed job description and main responsibilities

Receipt and accurate input onto the ledger any invoices received from external organisations and send out to relevant Managers for payment authorisation. Ensuring the correct Organisation name and details are on the invoice to begin with.

Ensure invoices are processed to the correct purchase order and highlight where invoices are received without a purchase order that should have one to the Purchase ledger supervisor.

Matching of completed Good Received Notifications to registered invoices.

Perform supplier statement reconciliations weekly on key accounts. Utilise the findings to update the account with any adjustments on a timely manner and discuss any problems with the supplier.

Ensure VAT is correctly input and recorded on invoice in accordance with HMRC classifications.

Answer queries regarding payment of Invoices from staff and external organisations.

Develop and maintain relationships with suppliers and key internal contacts ensuring work and information flows are optimised to ensure efficient invoice approval.

Person specification

Education/Qualifications

Desirable criteria

AAT Technician / Working Towards AAT qualification or equivalent CCAB

Knowledge

Knowledge of spreadsheets and using a computerised General Ledger System

Desirable criteria

Knowledge of Integra Computerised General Ledger System E D Senior Purchase Ledger Assistant

Experience

Experience in Finance Office environment

Experience in Month End processes in particular in the production of Control Account Reconciliations

Desirable criteria

Previous NHS experience in a Purchase ledger role

Experience of Managing staff and their development

Skills/Personal qualities

Must be able to communicate clearly, concisely and courteously both verbally and in writing

Willingness to work in co-operation with colleagues of a variety of disciplines in a flexible manner

Ability to work to under minimal supervision and direction

Ability to make timely and sound decisions

Demonstrates the understanding and importance of teamwork

Ability to use initiative in completing tasks

Trust Behaviours

Be compassionate, empathetic and caring to everyone

Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone

Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do

Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.

** Please Note that Internal at Risk Employees will be given preference for this position**

We reserve the right to bring the closing date forward for this vacancy at any time should we receive an overwhelming response of applications. We therefore encourage applicants to apply early if you wish to be considered for this post.

If you do not hear from the recruitment 4 weeks within the advertised closing date please assume that you have been unsuccessful at the shortlisting stage. Please ensure that you check your emails on a regular basis for any recruitment updates regarding this vacancy. If you are not successful at the shortlisting stage and would like feedback, please contact the Recruitment Team directly for feedback.

The salary range quoted is as per NHS Agenda for Change pay structures. This is based on the number of years’ working directly within the NHS at the advertised pay band. Experience gained with other NHS Trusts will apply, but candidates without prior experience working direct for the NHS would normally be appointed at the lowest point unless they can demonstrate the equivalent experience and then be eligible for incremental increases in future years.

Successful applicants for clinical posts up to and including Band 4 are expected to hold the national Care Certificate qualification and will be supported to attain this once in post.

The Trust is committed to equal opportunities, providing opportunities for flexible working and is a non-smoking organisation.

As a Trust we are passionate about Anti-Racism, Disability Inclusion, and LGBTQ+ Equality, and are committed to diversifying our staff team in all areas and at all levels of seniority to better reflect the diverse communities we serve. Therefore, we particularly welcome and encourage applications from people who belong to a minority or marginalised community, including from Black and Asian, Disabled (including hidden disabilities such as Neurodiversity, Mental Health, etc), or Lesbian, Gay, Bi, Trans or Queer (LGBTQ+) people.

Furthermore, Disabled applicants have the option of requesting that their application is considered under our Guaranteed Interview Scheme (GIS). Please indicate your intention to apply under the GIS in the relevant section of your application. Regardless of whether you participate in the scheme or have shared a disability, you will be provided the opportunity to request reasonable adjustments to the interview process at each stage of the recruitment process.

Due to the nature of the work some posts may be subject to a Standard Enhanced Disclosure and Barring Service (DBS) check, through the Disclosure and Barring Service as stipulated under part V of the Police Act 1997. Having a criminal record will not necessarily bar you from working with us; this will depend on the nature of the position and the circumstances of your offences.

Employer certification / accreditation badges

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.