Project Coordinator

TN United Kingdom; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company is seeking a Project Coordinator for their Hard Services Projects team at the Royal Infirmary of Edinburgh. This full-time role involves providing administrative, financial, and operational support to ensure successful project delivery. The ideal candidate will have relevant qualifications and experience in project coordination or facilities management, along with strong communication skills and proficiency in Microsoft Office.

Benefits

25 days annual leave plus public holidays

Life cover equal to twice annual salary

Employee discount schemes

Cycle to work scheme

Two CSR days per year

Learning opportunities and training programs

Employee Referral Rewards Scheme

Access to employee networks

24/7 Employee Assistance Program and mental wellbeing app

Qualifications

• GCSEs in English & Maths (A-C) or NVQ Level 2 in a relevant subject.
• Experience in facilities management or project coordination.
• Hold IOSH Managing Safely or SMSTS certification.

Responsibilities

• Assist Project Managers in planning, executing, and closing projects.
• Maintain comprehensive project files and documentation.
• Generate and manage monthly client invoices.

Skills

Communication

Proficiency in Microsoft Office

Experience in facilities management

Education

GCSEs in English & Maths (A-C) or NVQ Level 2

Tools

Coupa

SAP

BI Launchpad

Maximo

Job description

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Equans Project Coordinator Role at Royal Infirmary of Edinburgh

Equans is looking for a Project Coordinator to join our team at the Royal Infirmary of Edinburgh. This is a full-time, permanent role working 37.5 hours per week. We offer a competitive salary and excellent benefits package.

We seek a proactive, detail-oriented Project Coordinator to support our Hard Services Projects team. Reporting to the Senior Project Manager, you will provide administrative, financial, and operational support to ensure the successful delivery of Lifecycle and Variations projects, maintaining our standards of excellence, compliance, and customer satisfaction.

Responsibilities include:

1. Assist Project Managers in planning, executing, and closing projects, ensuring adherence to timelines, budgets, and quality standards.
2. Maintain comprehensive project files, ensuring all documentation complies with ISO accreditation and CDM regulations.
3. Generate and manage monthly client invoices, including material and subcontractor costs, following finance policies.
4. Provide accurate management information to support decision-making.
5. Coordinate with internal teams, subcontractors, and clients for seamless service delivery and communication.
6. Oversee delivery of maintenance and operational manuals, updating asset lists and data sheets.
7. Support the production of annual lifecycle plans and project review meetings to improve project management practices.

What we offer:

Competitive salary and benefits, including:

• 25 days annual leave plus public holidays
• Life cover equal to twice annual salary
• Employee discount schemes
• Cycle to work scheme
• Two CSR days per year
• Learning opportunities and training programs
• Employee Referral Rewards Scheme
• Access to employee networks
• 24/7 Employee Assistance Program and mental wellbeing app

Candidate requirements:

• GCSEs in English & Maths (A-C) or NVQ Level 2 in a relevant subject
• Experience in facilities management or project coordination
• Proficiency in Microsoft Office; experience with Coupa, SAP, BI Launchpad, Maximo is desirable
• Excellent communication skills
• Full UK driving license

Hold IOSH Managing Safely or SMSTS certification. Supervisory experience is advantageous.

About us:

Equans provides sustainable facilities management, regeneration, energy, and digital services across the UK, Ireland, and globally. We are committed to operational excellence, sustainability, and fostering a diverse and inclusive workplace that values respect, integrity, and collaboration.

Next steps:

If interested, please register, apply, and track your application. Our Resourcing Team will review and contact you.

We encourage applications from diverse backgrounds and those with protected characteristics under the Equality Act. We value a culture where everyone's voice is heard and supported, promoting diversity and inclusion at work.

Applicants must have the right to work in the UK. Please note, we do not offer relocation packages, and some roles may require a Disclosure check. All inquiries should be directed to our Resourcing Team.