Project Administrator

Bagnall Hopkins Recruitment Ltd; West Yorkshire; On-site; GBP 27,000 - 30,000; Full time

Job summary

A leading company in Castleford is seeking a Projects Administrator to support the Directors and Sales Team. This dynamic role involves coordinating various sales projects, managing health and safety documentation, and providing excellent service to customers. Ideal candidates will possess strong organisational and communication skills and thrive in a fast-paced environment.

Benefits

25 days holiday

Yearly bonus

Qualifications

• Proficiency in Google Suite and Microsoft Office applications is essential.
• Previous administrative experience is required.

Responsibilities

• Maintain the sales database and produce sales documents.
• Coordinate open days and exhibitions in the UK and Europe.
• Provide administrative support to management as needed.

Skills

Google Suite

Microsoft Office

Organisational Skills

Communication Skills

Attention to Detail

Tools

QuickBooks

Job description

Projects Administrator

Castleford

£27k-£30k depending on skills/experience + yearly bonus

25 days holiday

Job Summary

Are you great at multi-tasking, super organised, possess excellent communication skills, and enjoy a varied role? Supporting the Directors and Sales Team, this is a dynamic, busy role where you'll wear many hats.

You will provide first-class service to internal and external customers while coordinating Sales Projects, Health & Safety, and Facilities administration. You will support the machine sales team daily. (Health & Safety is outsourced, but you'll handle administration and attend training courses as required).

Your main duties:

• Maintain the sales database and produce sales documents.
• Coordinate open days and exhibitions in the UK and Europe.
• Create RAMS for on-site work.
• Serve as the first point of contact for sales customer visits, calls, and inquiries.
• Order and manage employee PPE and corporate wear.
• Book travel and accommodation.
• Coordinate with the external marketing company, including social media updates.
• Administer project handovers and liaise with key managers.
• Act as the point of contact for the European sales office.
• Manage, update, and conduct staff inductions.
• Implement all aspects of the Health and Safety Policy.
• Manage facilities and H&S documentation, including contracts.
• Coordinate with building maintenance contractors, fire marshals, and first aid providers.
• Produce post-installation report packs for customers.
• Maintain an H&S matrix for engineers and coordinate in-house training.
• Provide administrative support to management as needed.
• Plan and coordinate internal employee events.
• Attend exhibitions annually.

Skills and Experience:

• Proficiency in Google Suite and Microsoft Office applications is essential.
• Experience with QuickBooks is preferred but not mandatory.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent phone etiquette and communication skills, both written and verbal.
• Previous administrative experience.
• Ability to work independently and as part of a team in a fast-paced environment.
• A keen eye for detail and a commitment to accuracy.

If you are passionate about supporting projects and thrive in an administrative role, we encourage you to apply for this exciting Project Administrator position.

This vacancy is advertised on behalf of Bagnall Hopkins Recruitment, operating as an employment agency. Your application will be reviewed by one of our consultants, who will contact you to discuss your details further. If you do not hear within 48 hours, your application has not been successful.

We will not submit your CV without your prior briefing and consent.

Both Bagnall Hopkins and our clients promote equal opportunities.

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