Pharmacy Administrator-Pharmacy Services-B3

NHS Ayrshire & Arran; Glasgow; On-site; GBP 20,000 - 30,000; Full time

Job summary

Join a forward-thinking healthcare organization as a Pharmacy Administrative Assistant, where your organizational skills will shine. This full-time role offers a supportive environment, assisting a dedicated pharmacy team in managing essential administrative tasks. You will be the first point of contact for pharmacy staff, ensuring smooth operations and compliance with policies. With comprehensive training provided, this position is perfect for those looking to grow within the healthcare sector. Embrace the opportunity to make a difference in a dynamic and diverse community.

Qualifications

• Strong organizational and communication skills are essential.
• Basic IT skills required for data management.

Responsibilities

• Manage staff shifts and process sensitive data.
• Attend meetings and maintain filing systems.

Skills

Organizational Skills

Communication Skills

Basic IT Skills

Education

Three Standard Grades (or equivalent)

Job description

Job Opportunity: Pharmacy Administrative Assistant

NHS Greater Glasgow and Clyde, one of the UK's largest healthcare systems, employs approximately 40,000 staff across various clinical and non-clinical roles. We serve a population of over 1.15 million locally, expanding to 2.2 million with regional and national services.

This is a permanent, full-time position with a shift pattern from Monday to Friday, 0900-1700/30.

Role Overview

We are seeking a friendly and organized pharmacy administrative assistant to support our pharmacy team. You will be the first point of contact for approximately 180 pharmacy staff within the North Sector departments, handling routine enquiries face-to-face, by phone, or email, and ensuring timely and appropriate responses.

Key Responsibilities

1. Manage staff shifts, overtime, absences, and update reports using the Scottish Time Standard System.
2. Process sensitive data, order resources, and handle staff annual leave requests.
3. Attend meetings, prepare agendas, record and distribute minutes.
4. Input clinical/non-clinical data, scan/upload documents, and maintain filing systems.
5. Type correspondence and circulate organizational information.
6. Participate in monthly audits and ensure compliance with policies and guidelines.

Work Environment and Hours

The post is based at Gartnavel General Hospital and Glasgow Royal Infirmary, with a weekly schedule of 37 hours split across the week.

Qualifications and Experience

• Three standard grades (or equivalent), including Mathematics and English.
• Basic IT skills.
• Hospital pharmacy experience is desirable but not essential; full training provided.

Additional Information

Induction and training will be provided, lasting at least four weeks. The role may evolve with service needs and personal development.

Contact

For more information, contact Tracy O’Connor at 0141 201 3232 or [e-mail], or Julie Thomson at 0141 201 3231 or [e-mail].

We encourage applications from diverse communities and support the Armed Forces Covenant, welcoming military skills and experience.