HR Assistant/Executive Assistant

Switch2 Energy Limited; Shipley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the energy sector is seeking a dual-role Executive Assistant to the CEO and HR Assistant to the HR Director. This position requires exceptional organisational skills and the ability to manage sensitive information with professionalism. Key responsibilities include calendar management, communication handling, and supporting HR operations. Ideal candidates will have a bachelor's degree in HR or Business Administration, along with strong administrative and interpersonal skills. Join a dynamic team committed to equal opportunities in employment.

Qualifications

• Minimum of 3 years of high-level administrative support experience.
• Previous HR administration experience.

Responsibilities

• Organising and maintaining the CEO's schedule, including meetings and travel.
• Acting as the first point of contact for HR-related queries.
• Updating internal databases and maintaining accurate employee records.

Skills

Organisational Skills

Communication

Time Management

Interpersonal Abilities

Confidentiality

Detail-Oriented

Education

Bachelor’s degree in human resources

Business Administration

CIPD (working towards)

Tools

HR Software

Microsoft Office Suite

HRIS

Job description

Main Purpose of the Role

This dual role combines responsibilities as the Executive Assistant to the CEO and the HR Assistant to the HR Director. The position requires exceptional task prioritisation skills and the ability to manage sensitive information with the utmost professionalism and confidentiality.

Key Responsibilities

Executive Assistant

The Executive Assistant to the CEO plays a pivotal role in ensuring the smooth operation of the CEO's daily activities and strategic goals:

• Calendar Management: Organising and maintaining the CEO's schedule, including meetings, appointments, and travel arrangements.
• Communication Handling: Acting as the primary point of contact for internal and external communications on behalf of the CEO.
• Project Coordination: Assisting in the planning and execution of strategic initiatives and projects.
• Document Preparation: Drafting reports, presentations, and correspondence.
• Confidentiality: Managing sensitive information with discretion.

HR Assistant

The HR Assistant supports the Human Resources department by handling various administrative and operational tasks:

• Acting as the first point of contact for HR-related queries from employees and external partners.
• Updating internal databases.
• Assisting with day-to-day HR operations.
• Issuing offer letters, contracts, and other HR documents.
• Processing onboarding and offboarding documents and updating systems.
• Providing clerical and administrative support.
• Supporting HR activities such as annual pay reviews, employee surveys, and HR statistics.
• Maintaining accurate employee records.
• Processing documentation related to employee compensation and benefits.
• Supporting HR training programmes and workshops.
• Coordinating logistics for new hire orientations and onboarding, including posting job adverts.
• Responding to HR-related inquiries and preparing reports on HR activities and metrics.
• Ensuring compliance with company policies and legal regulations.
• Performing any other duties as required by the business.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or working towards CIPD.
• Previous experience in an HR or administrative role.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HR software and Microsoft Office Suite.

Key Skills and Behaviours Required

• Ability to plan workloads and work under pressure.
• Ability to work within strict guidelines.
• Experience working in a fast-paced environment.
• Excellent communication skills, stakeholder management, and relationship building.
• Excellent administration skills.
• Knowledge of HR administration.
• Highly organised, detail-oriented, and able to prioritise tasks to meet deadlines.
• Proactive work approach.
• Effective time management skills.
• Ability to handle sensitive information confidentially.

Knowledge, Training, and Relevant Experience

• Minimum of 3 years of high-level administrative support experience.
• Knowledge of standard office practices and procedures.
• Previous HR administration experience.
• Proficiency in Microsoft Office and HR systems, including HRIS.
• Proven experience providing executive-level support with strong organisational and multitasking skills.

Additional

Switch2 actively upholds principles of Equal Opportunities in employment.