Temporary Front of House Receptionist

Paul Smith; Nottingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading design company is seeking a Temporary Front of House Receptionist for a 3-week period. The role involves providing professional reception services, managing incoming calls, welcoming visitors, and maintaining office supplies. Ideal candidates will have reception experience and excellent customer service skills.

Qualifications

• Experience in Reception duties, including switchboards.
• Excellent administrative experience.
• Proficient at Customer Service.

Responsibilities

• Answer and screen all incoming calls using the Cisco switchboard system.
• Welcome all visitors and escort them to the appropriate office.
• Maintain meeting room diaries and provide refreshments.

Skills

Customer Service

Administrative Skills

Interpersonal Skills

Microsoft Office

Job description

Paul Smith is one of Britain’s leading independent design companies. We champion positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration. Reaffirming the values that Paul set down in 1970, ‘classic with a twist’ remains the guiding principle of the company. Happily, positioned between high fashion and formalwear, while taking reference from both, Paul Smith has always been proud to stand apart.

We are currently looking for a Temporary Front of House Receptionist for 3 weeks from 26th June to 18th July 2025. You will provide professional and efficient reception service for the Paul Smith Nottingham Head Office.

The Role
• To answer and then screen all incoming calls promptly, courteously and efficiently using the Cisco switchboard system. Take any messages and deliver these to the appropriate person.
• To act as a first point of contact and welcome all visitors, offer refreshments if required and inform relevant staff member of their guests’ arrival.
• To escort the Managing Directors’ (and as otherwise required) visitors to the appropriate office or meeting room.
• To ensure all visitors are correctly signed in/out and issued with a visitor badge.
• To book meeting rooms as requested, maintain the meeting room diaries, provide refreshments when required and ensure that rooms are kept clean and tidy at all times.
• To open and sort all incoming mail, notify recipients / building and ensure all out-going mail is sorted and prepared for collection and where applicable ensure records are maintained.
• To place stationery orders for all departments.
• Order canteen and sanitary supplies and maintain stock levels across all kitchens / toilets within the offices and warehouse.
• Any other related duties, not specified above, as requested, by your Line Manager

Your Skills and Experience
• Experience in Reception duties, including switchboards.
• Excellent administrative experience.
• Proficient at Customer Service.
• Advance user of Microsoft Office suite.
• Clear and concise written and verbal skills.
• Highly tuned inter-personal skills.

Who you are
• Highly organised and able to work to set deadlines.
• Able to prioritise.
• Excellent telephone manner.
• Enjoys working with and meeting people.
• Courteous, helpful, approachable and friendly.
• Able to use initiative.

Please note, this role is not eligible for sponsorship in the Skilled Worker visa category.

At Paul Smith, we celebrate and encourage applications from all walks of life into our growing workforce. We are committed to empowering people from any background, belief system, or ethnicity, offering an inclusive environment where talent is recognised and valued.