Team Assistant

TN United Kingdom; Chertsey; On-site; GBP 30,000 - 40,000; Full time

Job summary

A well-known global brand seeks a temporary travel and operations coordinator to manage staff travel and accommodation for events. This role involves administrative support for the operations team, ensuring cost-effective travel arrangements and managing visa applications.

Qualifications

• Extensive experience of arranging global travel.
• Experience negotiating hotel rates and cancellation policies.

Responsibilities

• Managing flights, accommodation, transfers, and car hire for approximately 20 staff.
• Investigating Visa requirements and managing the application process.
• Providing support to the operations team as required.

Skills

Negotiation

Travel Management

Administration

Job description

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Our client is a well-known global brand currently seeking a temporary travel and operations coordinator to support during a busy period.

Your new role

You will be responsible for planning and booking all staff travel and accommodation for events. The role also includes administrative support for the operations team to plan and manage events.

Your new company

Our client is a well-known global brand currently seeking a temporary travel and operations coordinator to support during a busy period.

Your new role

You will be responsible for planning and booking all staff travel and accommodation for events. The role also includes administrative support for the operations team to plan and manage events.

Key responsibilities:

1. Managing flights, accommodation, transfers, and car hire for approximately 20 staff, ensuring this is done in the most cost-effective way possible.
2. Investigating and understanding any Visa requirements as well as managing the Visa application process.
3. Providing support to the operations team as required.
4. Administration as required and managing purchase orders and invoices.

What you'll need to succeed

You will be part of a small and successful team who all pull together in the lead-up to events, and our client is seeking an individual who enjoys the varied work a small team brings.

• Experience negotiating hotel rates and cancellation policies.
• You will need to have extensive experience of arranging global travel, have worked with travel partners, and be able to research the most cost-effective routes.
• Managing multiple bookings simultaneously.
• Experience arranging shipments of equipment as required to event sites.
• Experience managing visa applications.

What you'll get in return

This is a temporary role to cover a peak period.

You will be required to travel to the office 1 day a week near Chobham.