Management Team Secretary

TN United Kingdom; West Yorkshire; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

Join NHS Lanarkshire as an Administrative Support where you'll provide essential support to the strategic leadership team. This role involves diary management, meeting organisation, and effective communication with various stakeholders. Enjoy a supportive environment with opportunities for career growth and a range of benefits including annual leave and NHS pension scheme.

Benefits

27 days annual leave

8 public holidays

NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Work-life Balance policies

Qualifications

• Professional qualification or equivalent experience in a secretarial role.
• Good organisational and planning skills.
• Ability to prioritise work under pressure.

Responsibilities

• Provide diary management and administrative support.
• Support planning and organisation of meetings and events.
• Deal with enquiries from a wide range of people.

Skills

Organisational Skills

Interpersonal Skills

I.T. Skills

Customer Care

Education

HNC in Business Admin

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

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Client:

NHS Lanarkshire

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

cdd2805c7855

Job Views:

3

Posted:

17.05.2025

Expiry Date:

01.07.2025

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Job Description:

The Role

You will provide effective and efficient administrative support to two members of the strategic leadership team within North Lanarkshire Health & Social Care Partnership and provide cross cover support to other members of the strategic leadership team when required.

Key tasks will include but are not restricted to;

• Provide diary management, taking minutes and providing administrative support on day to day matters as required.
• Support the planning and organisation of meetings and events both virtually and face to face.
• Preparing distribution of papers for meetings including information from a range of sources within expected timescales.
• Typing of correspondence, reports and associated documents.
• Deal professionally with enquires from a wide range of people internal and external to the organisation including other scenario managers, elected members and members of the public. The post holder would be expected to sign post enquires to the most appropriate persona and follow up on responses within agreed timescales if required.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (ie experience as a department/personal secretary)
• Well-developed interpersonal skills in customer care.
• Good organisational and planning skills.
• Understanding of a range of procedures and processes.
• Ability to prioritise work and work on own initiative whilst under pressure.
• Proficient I.T. skills, which include a working knowledge of Microsoft packages.
• Ensuring confidentiality, diplomacy and discretion are maintained at all times.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• Demonstrable experience at a Band 3
• Previous secretarial experience in an administration role or working at a Band 3 level
• Previous personal secretarial experience within NHS or Local Authority
• Knowledge of NHS systems and structures
• Knowledge of Worksmart processes
• Knowledge of Microsoft Packages to include (word/outlook/excel/
• PowerPoint/ Microsoft teams)
• Excellent oral and written communication skills including minute taking and the ability to communicate effectively with a wide range of individuals
• High level of organisational and interpersonal skills
• Diary management skills
• Ability to organise and facilitate events and meetings
• High level of initiative required

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Administration within Kirklands - NHSL Headquarters

If successful, you may initially be working as part of a hybrid model between home working and office working

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

A minimum of 27 days annual leave increasing with length of service

A minimum of 8 days of public holidays

Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the )

Paid sick leave increasing with length of service

Occupational health services

Employee counselling services

Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our .