Senior Events Officer

Better Cotton; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Better Cotton is seeking an Events Officer to coordinate logistics for the Better Cotton Conference and other events. This role offers a unique opportunity to develop skills in international event planning within a global not-for-profit environment. The position involves managing logistics, communications, and content development for various events, making it ideal for those aspiring to grow in the sustainability sector.

Benefits

Hybrid working

Flexible working hours

25 days paid annual leave

Enhanced parental benefits

Continuous learning and development

Qualifications

• Fluent in English (written and spoken).
• Experience in managing administrative records and financial data.
• Experience in sustainability or apparel industries.

Responsibilities

• Lead logistics for the Annual Conference, including travel and accommodation.
• Coordinate event communications and manage attendee information.
• Support development of conference documents and post-event reports.

Skills

Microsoft 365 Suite

Time Management

Organizational Skills

Interpersonal Skills

Problem Solving

Communication

Job description

Better Cotton is now seeking an Events Officer to support the preparation and execution of the Better Cotton Conference, Programme Partner Meeting and other internal and external events.

This is an excellent opportunity for anyone aspiring for a career in the sustainability sector to build his or her skills and experience in international event planning and coordination as well as in working in a fast-paced global multicultural not-for-profit.

The Better Cotton Conference is an annual event that welcomes the entire cotton sector to come together, providing an opportunity to connect, network and collaborate with a diverse community of changemakers along the cotton value chain. The conference gives a unique opportunity to engage in forward-thinking debates with global leaders and field-level experts and creates an environment where the challenges of sustainable cotton can be explored and navigated through dynamic discussion.

This role would report to the Events Manager based in Geneva. You will receive training and deliver work in coordination with global staff based across the world.

This challenging role offers excellent opportunities for personal and professional development, together with a competitive benefits package

Areas that play to your strengths

(All the responsibilities we’ll trust you with)

We are seeking a motivated Senior Events Officer to join our Communications team. In this role, you will be responsible for

Logistics

• Lead farmer project management for the Annual Conference, coordinating logistics for field representatives, including all travel, accommodation, interpretation, and budget alignment, while facilitating necessary meetings for alignment.
• Lead on the logistics for session management for the Annual Conference, by coordinating preparatory meetings, gathering speaker assets and maintain core documents such as the speaker tracker and run of show.
• Reply to event enquiries, providing support with accessibility, online engagement, registration, FAQs and travel arrangements to ensure smooth participation
• Co-ordinate with the Better Cotton Finance and Procurement teams to create and manage event-related documentation, process event income and expenses, and handle payment procedures for speakers and service providers.
• Provide logistical support and act as point of contact for various virtual events such as the Large Farm Symposium and the General Assembly, coordinating attendee communications, ensuring public facing event information is aligned and up to date, and overseeing run of show, critical work path, and content management.

Event Communications and Marketing

• Support with supplying event information across all event platforms—registration, hybrid event and website platforms. Update event details, including speaker profiles, agendas, sponsor listings, and travel information, ensuring everything is current and aligned.
  Ensure that public facing event information is aligned and up to date, coordinating communications going out to attendees to ensure consistency and clarity
• Participate in relevant meetings, preparing progress summaries and flagging needs.
• Manage the competitor events tracker to ensure it is up to date with upcoming events highlighting opportunities of interest.
• Support with other logistical tasks as needed to deliver on the Better Cotton Events Strategy, collaborating with internal teams and external stakeholders to ensure event success.

Content

• Coordinate and liaise with team members for the development of conference and event documents, including creating master decks, session guides, and tracking documents, and post-event reports, ensuring all materials are up-to-date, comprehensive, and accessible.

We are looking for someone who has

the following skills, knowledge, and experience:

• Highly proficient in using Microsoft 365 Suite—Outlook, Excel, PowerPoint, Word
• Able to communicate clearly, summarising information and priorities.
• Strong time management and organisational skills and ability to meet deadlines.
• Ability to problem solve creatively and logically, addressing key issues and communicating internally and externally.
• Strong interpersonal skills and the ability to work effectively both independently and within a collaborative team.
• Experience in managing and processing administrative records, financial data, events data, survey metrics, and improving data integrity.
• Fluent in English (written and spoken) – ability to communicate clearly and concisely.
• Good communication skills with the ability to communicate clearly and concisely, as well as the ability to assimilate and process information for wide-ranging audiences.
• Experience working with in sustainability or apparel industries.
• Experience in a member-based organisation, or sales.
• Demonstrated experience working with membership, financial and/or CRM administration, and systems improvement and management.
• Flexible individual with experience working in a multicultural and multilingual environment across time-zones.
• Knowledge of second or third language.

What we offer

• Hybrid working – One day/week in the offices in central London
• The opportunity to work from anywhere in the world for up to one month per year
• Flexible working, with core hours from 10 am to 4 pm local time
• Continuous learning and development
• 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 discretionary days off over Christmas/year end period.
• Enhanced parental benefits
• A warm, positive working environment where everyone is valued
• The opportunity to make your mark and make a difference.

Working arrangements

The position is full-time (40 hours per week) and will be based in the London office. Better Cotton offers flexible working, with core hours being 10am – 4pm and the option to work from home up to 4 days per week. Travel is required.

Apply now

Send us your CV (2 pages maximum) and a brief cover letter (1-page maximum) by or before 11.06.2025 via this link.

In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Better Cotton. We want to see your personal style – what makes you tick and why you think your next opportunity is here with us.

Our hiring process

Initial Screening:

If you are selected, you will be contacted for an initial screening, which may involve a brief phone interview or video call. The purpose is to learn more about you, confirm basic qualifications, and discuss the role and organisation.

Interviews:

If you are confirmed after the initial screening, you will be invited for interviews. The interview process at Better Cotton may include one or more rounds of interviews with various stakeholders, such as the hiring manager, team members, and potentially senior management.

Assessment and Testing:

Depending on the role, you might be required to complete assessments, technical tests, or skills evaluations to gauge your competency and suitability for the position.

Reference Checks:

Once you progress further in the process, reference checks are conducted to validate your work history, skills, and qualifications, and for some roles, your education and criminal history.

After completing interviews, assessments, and reference checks, the hiring team evaluates your performance and fit for the role. If you are selected and your references are relevant and satisfactory, you will receive a formal job offer letter outlining the terms of employment, compensation, benefits, and any other relevant details.

About Better Cotton

Better Cottonis aglobal not-for-profit organisationsupporting theproduction of moreequitableandsustainable cotton at farmlevel. We exist to catalyse the cotton farming communitywithpartners,governments and others to continuously drive positive impact by setting standards and facilitating the supply and demand of more sustainable cotton from farm tobrand.In just 15 years we have aligned more than a fifth of the world’s cotton with our standard and helped farmers and farming communities thrive. Join us in building a better, more sustainable future for cotton worldwide.

About our Values

The post holder will be expected to operate in line with our workplace values which are:

• Trustworthy (including honest, transparent, credible)
• As having Integrity (including responsible, authentic)
• Positive (including problem-solving, pragmatic)
• Engaging (including adaptable, inclusive, holistic)
• Daring (including courageous, innovative, game-changing)

Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.

We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.