HR ADMINISTRATOR

ESMS: Erskine Stewart's Melville Schools; City of Edinburgh; On-site; GBP 26,000; Full time

Job summary

ESMS is seeking a full-time HR Administrator to join their HR team in Edinburgh. The role involves managing the recruitment process, ensuring compliance with employment laws, and supporting employee management. Ideal candidates will have HR experience, strong communication skills, and a commitment to professional development.

Benefits

Generous holiday allowance

Enhanced sick pay

Family friendly policies

Access to swimming pool and fitness room

Membership of ESMS Discount and Benefits Scheme

Qualifications

• Experience in HR or administrative role is essential.
• Knowledge of employment legislation is desirable.
• Strong communication, organisational, and IT skills required.

Responsibilities

• Manage the full recruitment lifecycle ensuring positive candidate experience.
• Handle pre-employment checks and maintain HR records.
• Support probation reviews and absence management notifications.

Skills

Communication

Organisational

IT Skills

Multitasking

Education

Experience in HR or administrative role

Knowledge of employment legislation

Job description

HR Administrator

Job Reference schooltalent/TP/11692/1871

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Number Of Positions

1

Contract Type

Full Time Permanent

Salary

£25234 - £25234

Working Hours

36.25

Location:

Edinburgh

Closing Date

05/06/2025

Department

Human Resources

Region / Division

ESMS

Job Role

Operational/Professional Services

The Role

Erskine Stewart’s Melville Schools are currently recruiting for a HR Administrator to join the HR team on a permanent basis (subject to satisfactory pre-employment checks). The role is available immediately, full time, working 36.25 hours per week with a salary of £25,234 which is on the ESMS Support Staff Salary Scales. The role is based at the Queensferry Road site.

The purpose of the role is to manage the full recruitment lifecycle while ensuring a positive candidate experience. It involves handling pre-employment checks, maintaining compliance with employment laws, and managing the shared mailboxes and HR records. Additionally, the role supports probation reviews and absence management notifications to support a smooth employee journey.

The successful candidate must have experience in an HR or administrative role, with knowledge of employment legislation being desirable. Strong communication, organisational, and IT skills are essential, along with the ability to multitask and work both independently and as part of a team. A commitment to high professional standards and continuous professional development is key.

To learn more about this role, please access the job description provided.

Eligibility

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.

Benefits

Staff are offered a range of benefits including: a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.

Values

We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.

ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

APPLICATION PROCEDURE

In order to apply for the position, applicants must visit https://jobsearch.esms.org.uk/ to submit their application form.

Any enquiries about this position should be directed to the ESMS Recruitment Team at [e-mail]

The closing date for applications is 12pm on Thursday, 5 June 2025.

Interviews are likely to commence on week beginning 9 June 2025.

About ESMS

Welcome to the ESMS, a vibrant, family of independent schools, for 3-18 year olds, in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education and a co-educational sixth form. At the ESMS family of schools we pride ourselves on our holistic approach to education which means that we place as much emphasis on opportunities and activities outside of the classroom as we do on what happens in class. We offer over 300 clubs and societies as well as wide-ranging opportunities in sport, music and drama, outdoor education, trips and community involvement, all with the intention of helping your child discover their talents, learn or explore something new, have fun and make new friends.

Our Vision is to empower learners within our community through innovative approaches and transformative experiences, cultivating creativity, critical thinking, and collaboration. Through a dynamic education and a culture of determination, we inspire students to dream big, set ambitious goals, and surpass their own expectations, ensuring every child has the opportunity to excel and achieve a fulfilling, successful life, whatever path they choose.

Our Mission is to develop resilient, accomplished, and values-driven students equipped with the knowledge, skills, and mindset to lead full, happy lives and shape a better world.

Aims

• We offer an outstanding, well-rounded education, to a diverse group of children
• We take time to build strong relationships and to help our children feel happy, safe and secure so that they thrive emotionally and socially and academically
• We provide an unrivalled range of activities outside the classroom, enabling our children to discover and develop their natural talents
• We inspire children to aim high and achieve strong academic results
• We give children every opportunity to seize and embrace every challenge that life throws at them
• Our teachers inspire innovative thinkers with a love of learning that will last a lifetime
• Our children develop the confidence to use their voices
• Our five values embed character, inspiring children to develop good hearts, make good decisions and improve the world around them.
  
  

Attached Documents

• Job Description - HR Administrator - May 2025.pdf
  
  

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