Senior Administrative Assistant

Compass Group UK & Ireland; Glasgow; On-site; GBP 32,000; Full time

Job summary

A leading company in hospitality is seeking a Senior Administration Assistant for their Glasgow SEC venue. This role involves supporting the Venue Director, managing administrative tasks, and ensuring smooth operations. Ideal candidates will have strong organizational skills, experience in office administration, and proficiency in Microsoft Office, contributing to a dynamic and prestigious events environment.

Benefits

Medicash health benefits

Free health check

Discounts at gyms

Employee Assistance Programme

Cinema tickets

Shopping discounts

Meals

Pension

23 days + holidays

Training and career pathways

Qualifications

• Experience in office administration, preferably in venues or events.
• Proficiency in Microsoft Office and relevant software.
• Strong communication and interpersonal skills.

Responsibilities

• Provide executive support to the Venue Director, including calendar management and travel arrangements.
• Manage filing systems and handle sensitive data in compliance with data protection laws.
• Organize meetings and events, managing logistics, catering, and materials.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Experience in office administration

Tools

Microsoft Office

Job description

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Job Introduction

Senior Administration Assistant - Glasgow SEC

£32,000 per annum plus benefits

At Levy, we're proud to be the official catering partner for The Scottish Event Campus. We provide an exceptional customer experience at venues including the SSE Hydro, SEC Armadillo, and SEC Centre, which attract over 1.1 million visitors annually, making it one of Europe's most prestigious venues.

About the role:

As Senior Administrative Assistant at SEC Glasgow, you'll support the Venue Director in ensuring the smooth operation and strategic success of our venue. Your responsibilities include managing administrative tasks, coordinating projects, and serving as a key contact for stakeholders.

Your attention to detail, discretion, and proactive approach are essential. If you're highly organized and thrive in a dynamic environment, this is your opportunity to contribute significantly at Scotland's premier events campus.

Duties:

1. Provide executive support to the Venue Director, including calendar management, travel arrangements, and meeting preparation.
2. Act as the primary liaison for the Venue Director, ensuring professional communication with internal and external parties.
3. Manage filing systems and handle sensitive data in compliance with data protection laws.
4. Maintain personnel records, support onboarding/offboarding, and ensure policy compliance.
5. Coordinate Super Suite bookings, including client inquiries, payments, contracts, and ticketing.
6. Assist with venue-wide projects through administrative coordination and stakeholder engagement.
7. Oversee daily office operations, including supplies, equipment, and facility management.
8. Organize meetings and events, managing logistics, catering, and materials.

Who you are:

• Experience in office administration, preferably in venues or events.
• Proficiency in Microsoft Office and relevant software.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and in teams.
• Discretion in handling confidential information.
• Positive, proactive, and adaptable attitude.

Benefits:

• Healthcare & Wellbeing: Medicash health benefits, free health check, discounts at gyms, and Employee Assistance Programme.
• Perks & Discounts: Cinema tickets, shopping discounts, Vodafone plans, and travel deals.
• Workplace Benefits: Meals, pension, life assurance, and subscriptions.
• Leave & Family Support: 23 days + holidays, birthday off, extra leave after maternity, and more.
• Career & Financial Support: Training, career pathways, financial wellbeing programs.

About Levy:

Levy, part of Compass Group, delivers exceptional hospitality at venues like Wimbledon and Tottenham Hotspur. Committed to sustainability, diversity, and inclusion, Levy aims for Net Zero by 2027 and pays all team members at least the Real or London Living Wage.

Why Join Us?

We celebrate diversity, foster inclusion, and value every individual's contribution. Our team drives innovation and success in a supportive, equitable environment. We welcome candidates from all backgrounds to join us in creating a workplace where everyone can thrive and contribute to greatness.