Office Manager (Maternity Cover)

NHS; Bolton; On-site; GBP 24,000 - 27,000; Full time

Job summary

A leading community health organization in Bolton seeks a confident Clinic & Office Manager to oversee operations and lead a reception team. The role involves ensuring efficient service delivery, managing facilities, and engaging with clients while promoting clinic services through effective marketing strategies.

Qualifications

• Experience managing a team and achieving agreed outcomes.
• Experience in reception/administration in Healthcare Services.

Responsibilities

• Oversee day-to-day clinic operations and team management.
• Handle customer service and appointment coordination.
• Manage social media and marketing activities.

Skills

Leadership

Communication

Problem Solving

Critical Thinking

Creativity

Education

Management qualification

Job description

Job summary

We are looking for a confident and experienced leader to oversee the reception team and daily operations of our Bolton clinic. This key role ensures the smooth running of both ABL Health and Laserase, managing the building facilities, reception services, and administration. This role requires a strategic thinker with excellent leadership, communication, and problem-solving skills to oversee reception services, clinic coordination, and building management.

The role includes providing cover for evenings and weekends as required, including during periods of receptionist absence due to annual leave or sickness.

Main duties of the job

As the Clinic & Office Manager, you will play a key leadership role in overseeing the day-to-day operations of the Bolton office, ensuring a welcoming, professional, and efficient environment for clients, visitors, and staff. You will manage a small team of reception and clinic staff, handling rota planning, performance oversight, and ensuring cover for holidays and sickness. Responsibilities include reception and customer service, responding to all communication channels (phone, email, social media, and in-person), managing appointment bookings, and supporting seamless service delivery. You will also oversee stock control, facilities management, and financial administration, including petty cash, clinic payments, and reconciliation tasks in line with company policies. A key part of the role involves ensuring compliance with policies, health and safety, and regulatory requirements, including CQC support. You will lead the clinics marketing and promotional activities, managing the website and all social media platforms (Facebook, Instagram, etc.) with engaging content and campaigns to increase brand visibility and client engagement. Strategic development is also key youll identify opportunities for service improvement, proactively resolve issues, and drive a high-quality client experience. As a keyholder, youll be responsible for opening and securing the premises, helping ensure smooth clinic operations throughout.

About us

ABL is an exciting fast-paced, growing community health organisation. As an experienced, CQC registered, provider of community health services, we are passionate about delivering evidence based, innovative, effective and relevant health care services in partnership with individuals, communities and stakeholders.

Details Date posted

15 May 2025

Pay scheme

Other

Salary

£24,500 to £26,500 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

E0343-25-0010abl762

Job locations

71 Redgate Way

Farnworth

Bolton

BL4 0JL

Job description Job responsibilities

Main Duties and Responsibilities:

Team Leadership Manage a small reception and cleaning team to maintain a welcoming and efficient environment.

Clinic Operations Oversee the day-to-day functioning of the clinic, ensuring seamless service delivery.

Reception & Customer Service Handle enquiries, welcome visitors, and support clients in a professional and friendly manner.

Stock & Facilities Management Monitor and replenish clinic supplies, manage utilities, and coordinate cleaning schedules.

Financial Administration Support financial reconciliation and administrative tasks in line with company policies.

Regulatory Compliance Assist with CQC preparation, policy updates, and record maintenance under clinical guidance.

Marketing & Promotion Manage social media and content creation to promote clinic services.

Keyholder Responsibilities Ensure the building is securely opened and closed each day.

Clinic & Office Management Ensure the smooth and secure operation of the Bolton office, maintaining a welcoming environment for clients, visitors, and partners.

Client Engagement & Enquiries Handle all communication channels (phone, email, website, social media, and in-person), providing accurate information on Laserase and ABL Health services.

Appointment Coordination Oversee and support the booking of appointments, ensuring staff availability and efficient service delivery.

Team Leadership Manage reception and clinic staff, including rota planning, holiday & sickness cover, stock control, meetings, and performance oversight.

Financial Administration Handle clinic payments, petty cash, banking, and company credit card reconciliation in line with policies.

Compliance & Safety Maintain clinic policies, procedures, and health & safety records, ensuring compliance with local regulations.

Marketing & Client Engagement Update the Laserase website, enhance service accessibility, and optimize enquiry-to-consultation conversions. As part of the role, you will be responsible for managing Laserases social media presence across all platforms, including Facebook and Instagram. This includes creating engaging content, scheduling regular posts, responding to comments and messages, and helping to grow and maintain an active online community. You will play a key role in promoting the clinics services, sharing updates and campaigns, and ensuring our brand voice is consistent and professional across all digital channels. Experience with social media tools and a creative approach to digital engagement would be highly beneficial.

Strategic Development Identify opportunities for service improvements, proactively solving challenges and enhancing client experiences.

What Were Looking For:

Results driven mindset You strive to exceed targets and continuously improve service delivery.

Problem solving skills You identify challenges, analyse root causes, and implement effective solutions.

Critical thinking You take a structured, logical approach to organizing work and planning clinics.

Strong leadership You inspire and support your team, ensuring a positive and efficient work environment.

Excellent communication skills You confidently engage with staff, clients, and stakeholders.

Project management expertise You manage tasks effectively, track progress, and drive initiatives forward.

Creativity & innovation You bring fresh ideas to enhance client experiences and service accessibility.

This is a fantastic opportunity for a motivated and hands-on leader to make a meaningful impact in a dynamic healthcare setting.

Our Values:

The post holder will be expected to operate in line with our workplace values which are:

People Powered

Bold

Effective

Thoughtful

Job description Job responsibilities

Main Duties and Responsibilities:

Team Leadership Manage a small reception and cleaning team to maintain a welcoming and efficient environment.

Clinic Operations Oversee the day-to-day functioning of the clinic, ensuring seamless service delivery.

Reception & Customer Service Handle enquiries, welcome visitors, and support clients in a professional and friendly manner.

Stock & Facilities Management Monitor and replenish clinic supplies, manage utilities, and coordinate cleaning schedules.

Financial Administration Support financial reconciliation and administrative tasks in line with company policies.

Regulatory Compliance Assist with CQC preparation, policy updates, and record maintenance under clinical guidance.

Marketing & Promotion Manage social media and content creation to promote clinic services.

Keyholder Responsibilities Ensure the building is securely opened and closed each day.

Clinic & Office Management Ensure the smooth and secure operation of the Bolton office, maintaining a welcoming environment for clients, visitors, and partners.

Client Engagement & Enquiries Handle all communication channels (phone, email, website, social media, and in-person), providing accurate information on Laserase and ABL Health services.

Appointment Coordination Oversee and support the booking of appointments, ensuring staff availability and efficient service delivery.

Team Leadership Manage reception and clinic staff, including rota planning, holiday & sickness cover, stock control, meetings, and performance oversight.

Financial Administration Handle clinic payments, petty cash, banking, and company credit card reconciliation in line with policies.

Compliance & Safety Maintain clinic policies, procedures, and health & safety records, ensuring compliance with local regulations.

Marketing & Client Engagement Update the Laserase website, enhance service accessibility, and optimize enquiry-to-consultation conversions. As part of the role, you will be responsible for managing Laserases social media presence across all platforms, including Facebook and Instagram. This includes creating engaging content, scheduling regular posts, responding to comments and messages, and helping to grow and maintain an active online community. You will play a key role in promoting the clinics services, sharing updates and campaigns, and ensuring our brand voice is consistent and professional across all digital channels. Experience with social media tools and a creative approach to digital engagement would be highly beneficial.

Strategic Development Identify opportunities for service improvements, proactively solving challenges and enhancing client experiences.

What Were Looking For:

Results driven mindset You strive to exceed targets and continuously improve service delivery.

Problem solving skills You identify challenges, analyse root causes, and implement effective solutions.

Critical thinking You take a structured, logical approach to organizing work and planning clinics.

Strong leadership You inspire and support your team, ensuring a positive and efficient work environment.

Excellent communication skills You confidently engage with staff, clients, and stakeholders.

Project management expertise You manage tasks effectively, track progress, and drive initiatives forward.

Creativity & innovation You bring fresh ideas to enhance client experiences and service accessibility.

This is a fantastic opportunity for a motivated and hands-on leader to make a meaningful impact in a dynamic healthcare setting.

Our Values:

The post holder will be expected to operate in line with our workplace values which are:

People Powered

Bold

Effective

Thoughtful

Person Specification Qualifications Essential

• Management qualification or equivalent experience managing a team and achieving agreed outcomes

Experience Essential

• Experience ofworking in reception/administrationin Healthcare Services
• Clinic management - with an understanding of the importance of confidentiality and record keeping
• Demonstrate ability to prioritise workstreams
• Clear understanding and experience of Confidentiality and Information Governance

Desirable

• CQC inspection preparation experience.
• Report writing skills - to assess and evidence progress
• Building management experience.
• Financial administration and reconciliation experience.

Person Specification Qualifications Essential

• Management qualification or equivalent experience managing a team and achieving agreed outcomes

Experience Essential

• Experience ofworking in reception/administrationin Healthcare Services
• Clinic management - with an understanding of the importance of confidentiality and record keeping
• Demonstrate ability to prioritise workstreams
• Clear understanding and experience of Confidentiality and Information Governance

Desirable

• CQC inspection preparation experience.
• Report writing skills - to assess and evidence progress
• Building management experience.
• Financial administration and reconciliation experience.

Employer details Employer name

ABL Health Ltd

Address

71 Redgate Way

Farnworth

Bolton

BL4 0JL

Employer's website

https://www.ablhealth.co.uk/work-for-us/join-our-team/ (Opens in a new tab)

Employer details Employer name

ABL Health Ltd

Address

71 Redgate Way

Farnworth

Bolton

BL4 0JL

Employer's website

https://www.ablhealth.co.uk/work-for-us/join-our-team/ (Opens in a new tab)