Admin Assistant

TN United Kingdom; Elgin; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent organization in Elgin is seeking an Admin Assistant for a temporary role lasting up to 12 weeks. This position involves supporting the Office Manager with various administrative tasks, including reception duties, data entry, and document management. Candidates should possess a good knowledge of Microsoft 365 and strong organizational skills. The role offers a competitive hourly rate of up to £14 and the potential for contract extension based on business needs.

Benefits

Holiday pay included

Flexible hours

Qualifications

• Good working knowledge of Microsoft 365 packages, especially Word, Outlook, and Excel.
• Experience with SharePoint preferred but not essential.
• Strong organizational and communication skills.

Responsibilities

• Assist Office Manager with administrative tasks.
• Provide reception cover and manage email inbox.
• Handle data entry and draft documentation.

Skills

Microsoft 365

Organizational skills

Communication

Numeracy

Education

HNC/HND in Business Administration

Job description

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Hays are exclusively working with a prominent organisation in Elgin to recruit an Admin Assistant to join their team on a temporary basis to support a busy period throughout the summer. This role offers an immediate start, duration of up to 12 weeks, 37 hours per week, a competitive rate of pay of up to £14 per hour with additional holiday pay. This role also has the potential to extend depending on the needs of the business.

Your new role

This role is centered around assisting the Office Manager with a range of administrative tasks to support the smooth running of the office. Duties will include, but are not limited to, providing reception cover, dealing with incoming and outgoing mail, email inbox management, data entry, drafting documentation, and directing calls. This role is based in a busy office where you will book meetings, set up meeting rooms, file, scan, photocopy, and organize physical documents. You may also be required to support with minute-taking and provide additional support to the director.

What you'll need to succeed

This role requires a good working knowledge of Microsoft 365 packages, in particular Word, Outlook, and Excel. Experience with SharePoint would be preferred but is not essential. You will be well-organized, capable of handling high-volume enquiries, and able to direct them to the appropriate teams. You should demonstrate a high level of numeracy and administrative skills. Formal qualifications are not required, but candidates with an HNC/HND in Business Administration are encouraged to apply. In addition to strong admin skills, you must work well as part of a team and be an excellent communicator.

What you'll get in return

This role offers an immediate start and the opportunity to secure an ongoing temporary contract with a reputable organization. Working in a busy environment, you will have a varied and interesting role. The basic rate of pay is up to £14 per hour, with holiday pay included. Hours are 37 per week and can be flexible to accommodate travel arrangements, for example.