Admin Assistant

JR United Kingdom; Elgin; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent organization in Elgin is seeking an Admin Assistant for a temporary role lasting up to 12 weeks. The position involves supporting the Office Manager with various administrative tasks, offering a competitive pay rate of up to £14 per hour and the potential for contract extension based on business needs.

Benefits

Holiday pay

Flexible hours

Opportunity for ongoing contract

Qualifications

• Good working knowledge of Microsoft 365 packages, especially Word, Outlook, and Excel.
• Experience with SharePoint preferred but not essential.
• Strong organizational and communication skills.

Responsibilities

• Assist Office Manager with administrative tasks to support office operations.
• Manage email inbox, data entry, and document drafting.
• Provide reception cover and support with minute-taking.

Skills

Microsoft 365

Administration

Communication

Numeracy

Organization

Education

HNC/HND in Business Administration

Job description

Social network you want to login/join with:

Hays are exclusively working with a prominent organisation in Elgin to recruit an Admin Assistant to join their team on a temporary basis to support a busy period throughout the summer. This role offers an immediate start, duration of up to 12 weeks, 37 hours per week, a competitive rate of pay of up to £14 per hour with additional holiday pay. This role also has the potential to extend depending on the needs of the business.

Your new role

This role is centred around assisting the Office Manager with a range of administrative tasks to support the smooth running of the office. Duties will include, but are not limited to, providing reception cover, dealing with incoming and outgoing mail, email inbox management, data entry, drafting documentation and directing calls. This role is based in a busy office where you will book meetings, set up meeting rooms, filing, scanning and photocopying and organising physical documents. You may be required to support with minute taking and providing additional support to the director.

What you'll need to succeed

This role requires you to have a good working knowledge of Microsoft 365 packages, in particular Word, Outlook and Excel. Experience with SharePoint would be preferred, but is not essential. You will be well-organised, dealing with high-volume enquiries and fielding out to the appropriate teams. You will have the ability to demonstrate a high level of numeracy and administration skills. Formal qualifications are not required. However, candidates with HNC/ HND in Business Administration would be encouraged to apply. In addition to strong admin skills, you must work well as part of a team and be an excellent communicator.

What you'll get in return

This role offers an immediate start, the opportunity to secure an ongoing temporary contract with a reputable organisation. Working in a busy environment, you will have a varied and interesting role. This role has a basic rate of pay of up to £14 per hour, with the addition of holiday pay. Hours are 37 per week, which can be flexible to suit travel arrangements, for example.

What you need to do now
If you're an experienced administrator and available for a new role in the Elgin area, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays on 01463 214282.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk