E-Rostering Lead - Trust-Wide Allocate Implementation

NSFT Jobs; Norwich; On-site; GBP 44,000 - 54,000; Full time

Job summary

Norfolk and Suffolk NHS Foundation Trust is seeking an e-Rostering Lead (Band 7) to manage the Trust-wide Allocate e-Rostering rollout across clinical and non-clinical services, ensuring safe staffing, data quality and benefits realisation in line with Trust policy.

The post holder will deliver strong project management, workforce systems expertise and change management, with the ability to influence senior stakeholders and embed consistent, efficient rostering processes.

Qualifications

• Strong project management experience in workforce systems.
• Expertise with rostering systems Allocate HealthRoster/Optima.
• Proven change management capability.
• Ability to influence senior stakeholders.
• Experience with NHS workforce policy and governance.

Responsibilities

• Lead end-to-end project management of the Trust-wide Allocate e-Rostering rollout, including planning, mobilisation, stakeholder engagement, risk/issue management, dependencies, milestones, reporting and benefits realisation.
• Provide specialist system knowledge and leadership for Allocate HealthRoster/Optima, ensuring rosters are built, maintained, approved and reported in line with policy and safety requirements.
• Lead organisational change across services, challenging rostering practices and embedding consistent, efficient processes.
• Oversee compliance with national standards and develop action plans to improve roster maturity, utilisation and governance reporting.

Skills

Project management

Change management

Stakeholder engagement

Workforce systems

Tools

Allocate HealthRoster/Optima

Job description

The e-Rostering Lead will provide specialist leadership and project management for the Trust-wide implementation, optimisation and embedding of the Allocate e-Rostering system. The post holder will lead the rollout across clinical and non-clinical services, ensuring the system is implemented safely, consistently and in line with Trust policy, NHS workforce deployment standards and best practice.

The post holder will work closely with senior strategic leaders, operational managers, clinical leaders, People and Culture colleagues, Finance, Payroll, ESR, IT, temporary staffing and the system supplier to ensure effective implementation, user adoption, data quality, governance and realisation of benefits.

This is a highly specialist Band 7 role requiring strong project management, workforce systems expertise, change management capability and the ability to influence senior stakeholders. The post holder will be responsible for ensuring that e-Rostering and Allocate job planning functionality support safe staffing, effective workforce deployment, improved roster compliance, medical and clinical workforce planning, efficient temporary staffing usage and robust assurance reporting across all Trust localities.

Lead the end-to-end project management of the Trust-wide Allocate e-Rostering rollout, including project planning, mobilisation, stakeholder engagement, risk and issue management, dependency tracking, implementation milestones, reporting and benefits realisation.

Provide specialist system knowledge and operational leadership for Allocate HealthRoster/Optima, ensuring rosters are built, maintained, approved and reported in line with Trust policy, workforce controls, Working Time Regulations, NHS Terms and Conditions and safe staffing requirements.

Lead and support organisational change across services, challenging existing rostering practice where required and working with managers to embed consistent, efficient and safe rostering processes.

Lead the Trust's e-Rostering Levels of Attainment (LOA), ensuring compliance with national standards and continuous improvement objectives. Develop and implement action plans to achieve higher levels of roster maturity, utilisation and organisational compliance, providing assurance and progress reporting to relevant governance groups.

At Norfolk and Suffolk NHS Foundation Trust, inclusion is at the heart of how we work. We are committed to creating a fair, transparent and accessible recruitment process where every candidate has the opportunity to succeed.

We actively encourage applications from people from all backgrounds, particularly those currently underrepresented in our workforce, including those from the global majority. We recognise that not everyone has equal access to opportunities and are working to address this.

We are committed to providing reasonable adjustments throughout the recruitment process and ensuring all candidates receive a positive and equitable experience.

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us?

We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.