Dynamic Administrative Coordinator for Land & Planning

Gleeson; Almondsbury; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

26 days annual leave

Discretionary bonus

Private Medical Insurance

Pension scheme

Job summary

Gleeson Land is seeking an organised Administrator to support our Land, Planning and Technical teams. You will work closely with the Office Administrator to ensure smooth day-to-day operations, handling invoices, appointments, records and correspondence while maintaining a flexible approach to a variety of tasks.

Key duties include diary coordination, meeting logistics, and providing proactive administrative support to a Regional Director.

Qualifications

• Organised and detail-oriented capability with strong communication skills.
• Proficient in MS Office and able to handle phone and email enquiries.
• Ability to prioritise workload with a flexible, team-oriented approach.

Responsibilities

• Process invoices and resolve related queries.
• Manage bank app payments and raise/monitor purchase orders.
• Set up new consultant appointments and respond to queries.
• Maintain consultant indemnity certificates and records.
• Handle daily post and distribution.
• Provide telephone support and greet visitors.
• Support upkeep of office equipment and toner.
• Archive invoices, appointments and warranties.
• Provide admin support to the Regional Director, including diary management and travel.
• Coordinate internal and external meetings (agendas, venue, rooms).
• Provide holiday cover for the Office Administrator.
• Support colleagues with ad hoc tasks and projects.

Skills

Highly organised

Attention to detail

Strong communication

Time management

MS Office

Telephone handling

Email handling

Team player

Prioritisation

Adaptable

Tools

Coins software

Job description

Gleeson Land is seeking an organised Administrator to support our Land, Planning and Technical teams. You will work closely with the Office Administrator to ensure smooth day-to-day operations, handling invoices, appointments, records and correspondence while maintaining a flexible approach to a variety of tasks.

Key duties include diary coordination, meeting logistics, and providing proactive administrative support to a Regional Director.