Document Review Specialist

Iron Mountain; London; On-site; GBP 25,000 - 40,000; Full time

Job summary

An established industry player is seeking a meticulous Document Review Specialist to ensure the integrity and confidentiality of sensitive data. In this pivotal role, you will conduct thorough reviews of critical documentation, ensuring compliance with stringent regulatory requirements and company policies. Your keen attention to detail and professionalism will be essential in navigating inventory management systems and handling confidential information. Join a forward-thinking company committed to sustainable solutions and make a positive impact by safeguarding invaluable assets for clients worldwide.

Qualifications

• High accuracy in document analysis and adherence to regulatory standards.
• Ability to handle confidential information with professionalism.

Responsibilities

• Conduct comprehensive reviews of sensitive documents for accuracy.
• Ensure compliance with regulatory frameworks and internal policies.
• Mentor new staff and promote health and safety standards.

Skills

Document Analysis

Attention to Detail

IT Literacy

Confidentiality

Written Communication

Initiative

Tools

Inventory Management Systems

Handheld Scanning Equipment

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Iron Mountain is seeking a meticulous and detail-oriented Document Review Specialist to join our operational team in London, E16.

This role is pivotal in maintaining the integrity and confidentiality of our clients' sensitive data through rigorous document analysis and verification.

As a Document Review Specialist, you will be responsible for conducting comprehensive reviews of critical documentation, ensuring adherence to stringent regulatory requirements, company policies, and industry best practices. This position demands a high level of accuracy, discretion, and proficiency in navigating our inventory management systems, along with responsibilities in records management and accurate file picking for retrieval and destruction purposes.

Your role in our mission:

• Perform in-depth reviews of sensitive documentation to identify and rectify errors, discrepancies, and inconsistencies.

• Ensure all reviewed documents comply with relevant regulatory frameworks, internal policies, and industry standards.

• Uphold the highest standards of confidentiality and handle sensitive information with utmost discretion and professionalism.

• Accurately pick and retrieve files according to specific requests and inventory system instructions.

• Identify files that meet destruction criteria, adhering to company policies and regulatory requirements.

• Understand and utilise Iron Mountain inbound and outbound procedures to retrieve, process information from client’s order onto Inventory management Systems utilising handheld scanning equipment (PDT).

• Ensure Client assets are suitably protected in accordance with the client specifications i.e. stacked correctly & sensitive / delicate information must be securely wrapped/strapped.

• Highlight any damaged boxes where appropriate.

• Ensure that the system inbound and outbound verification processes are adhered to at all times.

• Responsibility for maintaining integrity of inventory locations.

• Ensure that all assets the site receives are processed accurately and boxes are put away within specified timescales.

• The position will involve manual handling.

• Adhere to site specific requirements for internal relocations of assets.

• Ensure all system functions and processes are adhered to in line with Global Standards and Quality Management systems i.e. ISO9001 accreditation.

• Ensure full compliance with Sarbanes Oxley and other key operating standards.

• Act as a mentor to new staff by providing training and coaching.

• Ensure that everyday operational activities are carried out in accordance with employee responsibilities under the Health and Safety at Work Act etc 1974.

• Responsibility for promoting the security of buildings/ property/ computer equipment and systems & ensure compliance with mandatory IM visitor/ contractor control mechanisms.

Valued skills and experience:

• Ability to analyse documents with a high degree of accuracy and attention to detail.

• A good level of IT literacy.

• Familiarity with warehouse operations and document storage practices.

• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.

• Good level of written communication skills.

• Ability to work on your own initiative.

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.