Document Controller & Project Coordinator — Major Projects

Wiggli; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Wiggli, Head Office (West London), Permanent, Full-Time, seeks an experienced Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties.

Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.

Qualifications

• Proven experience as Document Controller, Project Coordinator, or Project Administrator.
• Experience in construction, M&E, mechanical building services, engineering or facilities management.
• Experience with DMS like Aconex, Viewpoint, Asite, or Autodesk Construction Cloud.
• Strong MS Office skills, especially Excel, Outlook and Word.
• Excellent organisational and detail orientation.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Manage all project documentation using electronic document management systems.
• Act as lead Document Controller for allocated projects.
• Issuing, uploading and distributing drawings, technical submissions and project documentation.
• Maintaining document registers and ensuring accurate revision control.
• Supporting Project Managers with project administration and coordination.
• Coordinating information between clients, consultants, subcontractors and site teams.
• Monitoring outstanding approvals and chasing technical documentation.
• Preparing meeting packs, reports and project documentation.
• Assisting with handover documentation and O&M Manuals.
• Supporting project mobilisation and maintaining project records throughout the project lifecycle.
• Providing day-to-day Project Coordinator support across multiple live projects.
• Working closely with the Operations team to ensure projects remain organised and compliant.

Skills

Document control

Project coordination

Facilities management

Client & stakeholder comms

Attention to detail

Tools

Aconex

Viewpoint

Asite

Autodesk Construction Cloud

Microsoft Excel

Job description

Wiggli, Head Office (West London), Permanent, Full-Time, seeks an experienced Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties.

Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.