Document Controller – Mission Critical and Data Centres

Hoare Lea; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private medical cover

Electric vehicle salary sacrifice

Stock options

25 days annual leave

Flexible and hybrid working

Job summary

Hoare Lea in London is seeking a Document Controller to support data centre and mission critical projects. You will ensure the flow, accuracy and quality of information exchanged with external collaborators, maintaining clear and consistent documentation and managing uploads/downloads to project platforms.

If you’re organised, technically literate and enjoy working with specialist engineers to deliver coordinated, high-quality design information, we’d like to hear from you.

Qualifications

• Experience in document control on large projects and ability to manage complex files.
• Strong organisational and time-management skills with attention to detail.
• Clear communication and ability to liaise with engineers and collaborators.

Responsibilities

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitor external project websites, upload/download drawings and distribute to the team.
• Issue and file drawings and documents, maintain drawing registers and electronic files.
• Convert file formats as required and perform pre-archiving/archiving.
• QA reviews of documents before upload and maintain trackers.
• Collaborate with engineers to deliver high-quality design information.

Skills

Document control

Organisation

Communication

Microsoft Office

Attention to detail

Team player

Education

GCSE English/Maths/Physics

Tools

Databases

Job description

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We’re recruiting a Document Controller for our London office to primarily support data centre and mission critical projects. You’ll join a growing, collaborative team within an established firm that values development, flexibility and sustainability.

Working with our engineering teams, you will ensure the flow, accuracy and quality of information exchanged with external collaborators, maintaining clear and consistent documentation and managing uploads/downloads to project platforms. If you’re organised, technically literate and enjoy working with specialist engineers to deliver coordinated, high-quality design information, we’d like to hear from you.

In this key and varied role, you can expect to:

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports, and distributing them to the team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• QA reviews of documents before upload.

About you

To be successful in this role, you will need to be:

• Self-motivated and proactive, with the ability to manage document control on large, complex projects
• Organised and confident in tracking key design issues and deliverables from the project team
• Comfortable chasing engineering leads to ensure documents are issued on time
• Able to maintain and update document trackers to monitor team progress
• Educated to GCSE grade C/4 or above in English, Maths, Physics, or similar numerate/science subjects
• Enthusiastic, ambitious, and creative
• Flexible and able to work independently in a consultancy environment
• A strong team player
• Highly proficient in Microsoft Office and databases, with excellent attention to detail and organisational skills
• A clear communicator with the confidence to build effective working relationships at all levels

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

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