Document Controller - Mission Critical and Data Centres

Hoare Lea; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Hoare Lea in London is seeking a Document Controller to support data centre and mission critical projects. You’ll ensure the flow, accuracy and quality of information exchanged with external collaborators, and manage uploads/downloads to project platforms.

Working with engineering teams, you will maintain drawing registers, QA reviews, and implement efficient document control processes in a collaborative, sustainability-minded environment.

Qualifications

• Self-motivated and proactive, with the ability to manage document control on large, complex projects.
• Organised and confident in tracking key design issues and deliverables from the project team.
• Comfortable chasing engineering leads to ensure documents are issued on time.
• Able to maintain and update document trackers to monitor team progress.
• Educated to GCSE grade C/4 or above in English, Maths, Physics, or similar numerate/science subjects.
• Enthusiastic, ambitious, and creative.
• Flexible and able to work independently in a consultancy environment.
• A strong team player.
• Highly proficient in Microsoft Office and databases, with excellent attention to detail and organisational skills.
• A clear communicator with the confidence to build effective working relationships at all levels.

Responsibilities

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports, and distributing them to the team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• General administrative tasks.
• QA reviews of documents before upload.

Skills

Document control

Project coordination

MS Office

Attention to detail

Communication

Team player

Organised

Education

GCSE English

GCSE Maths

GCSE Physics

Tools

Project platforms

Job description

About Us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.
We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem‑solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.
Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About The Role

We’re recruiting a Document Controller for our London office to primarily support data centre and mission critical projects. You’ll join a growing, collaborative team within an established firm that values development, flexibility and sustainability.
Working with our engineering teams, you will ensure the flow, accuracy and quality of information exchanged with external collaborators, maintaining clear and consistent documentation and managing uploads/downloads to project platforms. If you’re organised, technically literate and enjoy working with specialist engineers to deliver coordinated, high‑quality design information, we’d like to hear from you.

In this key and varied role, you can expect to:

• Day‑to‑day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports, and distributing them to the team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre‑archiving and archiving of project documents.
• General administrative tasks.
• QA reviews of documents before upload.

About You

To be successful in this role, you will need to be:

• Self‑motivated and proactive, with the ability to manage document control on large, complex projects
• Organised and confident in tracking key design issues and deliverables from the project team
• Comfortable chasing engineering leads to ensure documents are issued on time
• Able to maintain and update document trackers to monitor team progress
• Educated to GCSE grade C/4 or above in English, Maths, Physics, or similar numerate/science subjects
• Enthusiastic, ambitious, and creative
• Flexible and able to work independently in a consultancy environment
• A strong team player
• Highly proficient in Microsoft Office and databases, with excellent attention to detail and organisational skills
• A clear communicator with the confidence to build effective working relationships at all levels

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.