Document Controller

King and Moffatt; Wolverhampton; Hybrid; GBP 25,000 - 40,000; Full time

Benefits offered by this job

Professional development support

Employee Assistance Program

Health and Wellness programs

Job summary

King & Moffatt Building Services is seeking an experienced Document Controller to split time between our office in Wolverhampton and on site. You will coordinate site administration duties, manage the project SharePoint system, and control project information in clients' portals.

The role involves liaison with contractors and contributing to the document management process. The ideal candidate has on-site administration experience, is proficient in Office 365 and SharePoint, and shows excellent

Qualifications

• On-site administration experience.
• Proficient with Microsoft Office 365.
• Excellent written and communication skills.

Responsibilities

• Coordinate all site administration duties for a project.
• Manage K&M project SharePoint system and folder structure.
• Control project information in the clients' portals and systems.
• Assist with site setup and duties under the Project Management System.
• Coordinate meetings, compile reports and follow up actions.
• Create and maintain a robust filing and archive system.
• Ensure compliance with company policies and ISO standards.
• Maintain site records, e.g., Weekly Progress Reports.
• Support Health & Safety audits and record safety documents.
• Liaise with main contractor and sub-contractors on documentation.
• Help setup, implement, and improve the document management process.

Skills

Excellent organisational skills

Strong written & verbal communication

Rapport with project team

Tools

Office 365

SharePoint

Job description

Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare,Commercial,Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.

A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

We are looking for an experienced Document Controller to join our team. This role will be split between our office in Wolverhampton and site.

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage K&M project SharePoint System – coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report.
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point.
• Liaise with main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process.

Qualifications

• Previous experience within a similar, on-site, administration role.
• Proficient in using Microsoft Office 365.
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills.
• Ability to build rapport with the project team and wider professional team.

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:

• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve