Document Controller

Octavius Infrastructure; Swindon; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to enhance their document management processes. This role offers the flexibility of hybrid working and involves maintaining accurate registers, collaborating with teams on project documentation, and supporting the administration of projects. With a competitive rewards package that includes private healthcare and generous leave, this position is ideal for a proactive professional looking to make a significant impact in a dynamic environment. Join a motivated team and contribute to exciting projects across various frameworks.

Benefits

Private Healthcare

Pension

Life Assurance

25 days Annual Leave

Enhanced Paternity & Maternity package

Professional Development Opportunities

Qualifications

• Experience in administrative or document control roles is essential.
• Proficiency in managing large volumes of documents efficiently.

Responsibilities

• Upload and issue incoming documents, ensuring timely updates.
• Organise and electronically file documents for easy access.

Skills

Detail-oriented

Organisational Skills

Communication Skills

Proactivity

Education

Administrative Certifications

Tools

Microsoft Office

SharePoint

ProjectWise

Job description

Are you an organised and detail-oriented professional with a passion for efficient document management? We're looking for a Document Controller to join our Wales and Western Team, based at our Swindon Office with the flexibility of a hybrid working model.

Role and Responsibilities

• Uploading and issuing incoming documents, including drawings, specifications, and schedules.
• Maintaining accurate registers and schedules, ensuring timely updates.
• Organising and electronically filing documents for easy access and retrieval.
• Collaborating with team members to compile information for Operating and Maintenance Manuals and Customer Care Files.
• Supporting the administration of projects and tenders, and contributing to the smooth running of the office setup.

Team and Relationships

You will work with a team of highly motivated, dedicated professionals delivering projects across various frameworks with clients such as Network Rail.

What We Offer

We offer a competitive rewards package, including Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (plus a day off for your birthday). You'll also have access to hybrid working where possible, an enhanced Paternity & Maternity package, and opportunities for personal and professional development.

About You

• Detail-oriented and highly organised.
• Proactive and able to work independently.
• A strong communicator and effective team player.

Your Experience & Qualifications

• Previous experience in an administrative or document control role.
• Experience managing large volumes of documents efficiently.
• Proficiency in Microsoft Office, including SharePoint.
• Experience in Highways or Rail projects (preferred but not essential).
• Experience in ProjectWise (ideally).
• A working knowledge of document control processes.

Qualifications

While specific qualifications are not mandatory, relevant administrative or document control certifications would be advantageous.