Document Controller

Delkia; St Helens; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Onsite parking

Healthcare cash plan

Employer pension contributions

Cycle to work scheme

Job summary

Delkia is seeking a Document Controller to support quality and project delivery teams by ensuring documentation is organised, stored, controlled and distributed to client and internal standards.

You will manage project documentation through its lifecycle, maintain Lifetime Records, implement control procedures, perform quality checks, and coordinate document transmittals to stakeholders.

Qualifications

• Experience in document control within a regulated environment.
• Strong understanding of document control principles across project lifecycles.
• High accuracy and attention to detail in reviewing documents.

Responsibilities

• Support creation, review, tracking, and management of project documentation throughout the project lifecycle.
• Lead completion and upkeep of Lifetime Records (LTRs) in line with requirements.
• Implement and maintain internal and client document control procedures.
• Perform quality checks to ensure standards are met.
• Save, file, archive and retrieve documents per established processes.
• Manage distribution of project documentation and issue transmittals to stakeholders.

Skills

Document control

Microsoft Office 365 (Word, Excel)

SharePoint

Attention to detail

Organisation & time management

Education

GCSE English (C/4 or above)

Tools

SharePoint

Office 365

Job description

Location: Haydock, St Helens (minimum of 2 days per week in the office)

Cockermouth, Cumbria (minimum of 2 days per week in the office)

Job type: Permanent

Contracted hours: Full time – 36hrs per week (we offer an option to condense full time hours into 4 days Monday – Thursday)

About the Role

As a Document Controller, you will support Delkia’s quality and project delivery teams by ensuring documentation is accurately organised, maintained, stored, controlled, and distributed in line with organisational and client standards.

What You’ll Be Responsible For

Your main responsibilities will include:

• Supporting the creation, review, tracking, and management of project documentation throughout the project lifecycle.
• Leading the completion and upkeep of project Lifetime Records (LTRs), ensuring records are accurate, complete, and maintained in line with project requirements.
• Implementing and maintaining internal and client document control procedures and processes.
• Performing quality checks on documentation to ensure it meets internal and client standards, specifications, and requirements.
• Saving, retrieving, filing, and archiving documentation and records in accordance with established processes.
• Managing the distribution of project documentation, including preparing and issuing transmittals to relevant stakeholders.

About You

What you’ll bring:

• Previous experience working in a Document Controller or similar document control role, ideally within an engineering, nuclear, defence, or other regulated environment.
• A good understanding of document control principles and practices, with experience managing documentation throughout a project lifecycle.
• Strong attention to detail, with a high level of accuracy when reviewing and managing documentation.
• Strong organisational and administrative skills, with the ability to manage multiple priorities and meet deadlines.
• Good working knowledge of Microsoft Office 365, particularly Word and Excel.
• Experience using SharePoint or other document management systems would be beneficial.
• GCSE English at Grade C/4 or above, or equivalent.

We Are Looking For Candidates Who Can Demonstrate

• A can-do attitude with a positive approach to problem solving
• Excellent attention to detail and accuracy in all areas of their work
• Application of our core values in your everyday working life:
• Collaboration and teamwork
• Integrity, trust and accountability
• Safety and security
• Client focused
• Positive social value and impact
• Continuous improvement

The Person

We believe that recruiting is not just about finding people who can demonstrate the right skills – if you can demonstrate those we would also like to see:

• A can-do attitude with a positive approach to problem solving
• Excellent attention to detail and accuracy in all areas of their work
• Application of our core values in your everyday working life:
• Collaboration and teamwork
• Integrity, trust and accountability
• Safety and security
• Client focused
• Positive social value and impact
• Continuous improvement

What We Offer

In return, you’ll enjoy the following benefits:

Ways of Working

• 36 hours full time working
• Optional 4 day working week (Monday to Thursday)
• Hybrid working for many roles (minimum of 2 days per week on site)

Time Off

• 23 days holiday, plus 3 discretionary days to cover the Christmas closedown period (plus bank holidays)
• Option to purchase up to 36 hours additional holiday
• Birthday day off (in addition to your holiday entitlement)
• 1 STEM Day per year

Other Benefits

• Healthcare cash plan – allowing you to reclaim the cost of everyday healthcare
• Employers pension contributions of 5%
• Cycle to work scheme
• Professional membership fees (if required for your role)
• Free onsite parking
• Free refreshments and fruit in the workplace

Security and Vetting

We take the security requirements of our industry, client and customers very seriously so before joining the team you’ll be required to undertake a number of checks. Depending on your role, you may be subject to UK national security vetting restrictions. Candidates must be eligible to live and work in the UK and satisfy requirements for national security vetting clearance as appropriate to the role applied for.

Equal Opportunities

We believe in equality, diversity and inclusion and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any reasonable adjustments during any part of the application process, please get in touch to discuss.

Confidentiality

All applications received will be dealt with in the strictest of confidence and restricted to those involved in the recruitment process.