Document Controller

Galliford Try; Metropolitan Borough of Solihull; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm is seeking a Document Controller to manage design documentation within their Oak Facades Business. This role involves supporting the design team, ensuring compliance with management protocols, and acting as a liaison for documentation exchange. The ideal candidate will have excellent communication skills and experience with information management systems. Join a company committed to professional development and flexibility in the workplace. Located in Solihull or Uxbridge, this position offers significant opportunities for career growth.

Benefits

Generous holiday entitlement

Corporate discounts

Cycle to Work scheme

Comprehensive pension plan

Private medical scheme options

Paid membership to a professional association

Qualifications

• Experience in document control processes at an operational level.
• Experience supporting design teams with document management.
• Ability to engage effectively with internal and external stakeholders.

Responsibilities

• Support the design team ensuring design information is controlled.
• Manage document exchange and track client responses.
• Conduct quality assurance checks on project deliverables.
• Assist with documentation uploads from SharePoint to CDE.

Skills

Excellent verbal and written communication

Highly organized approach

Attention to detail

Ability to prioritize workloads

Proficiency in Microsoft Office

Knowledge of Viewpoint for Projects

Knowledge of Viewpoint Field View

Health and Safety awareness

Education

Relevant degree or experience in information management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Note for Recruitment Agencies :

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Document controller – oak facades

uxbridge / solihull

What you will be doing

An opportunity has arisen for a Document Controller to join the team at Galliford Try within our Oak Facades Business.

Ideally, you will be based in or around the Uxbridge or Solihull area and will have the opportunity to travel across multiple sites / projects in the Region.

• Support the design team ensuring all design information is controlled and maintained in a methodical manner within our CDE and issued within set time scales.
• Ensure company and project information management protocols and procedures are followed (including but not limited to the IMP and BEP).
• Act as the gatekeeper and administrator for deliverable exchange between OAK and Client (includes tracking and capturing of client issued comments / responses).
• Carry out quality assurance checks on project deliverables in accordance with project document control procedure.
• Support the relevant Teams with the workflow process, RDD, RFI, Change Control and linking information to virtual containers within our CDE, to ensure all is up-to-date and completed before Internal / External auditing.
• Assist with transferring documentation from SharePoint to our CDE and support Teams with documentation uploads.
• Be communication liaison for the design and site teams including key documentation and handover information.
• Engage with internal and external stakeholders providing support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).
• Build effective working relationships with all members of the site team, up to and including Director level.
• Contribute to the set-up, implementation and development of our CDE.

About You

• Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
• Able to demonstrate alignment and work in line with the Galliford Try values - Excellence, Passion, Integrity and Collaboration.
• Excellent verbal and written communication skills.
• A highly organised approach to work.
• Excellent attention to detail and commitment to accuracy.
• The ability to effectively and proactively co-ordinate multiple activities under pressure.
• Excellent communication skills with the ability to work and communicate with all members of the site team and the wider team if required.
• The ability to prioritise workloads to meet deadlines.
• Fully conversant with the Microsoft suite of packages Outlook, Word, Excel, PowerPoint, and other desktop publishing software packages.
• Knowledge and experience of using Viewpoint for Projects is essential.
• Knowledge and experience of using Viewpoint Field View is essential.
• Relevant degree and / or experience of working in information management or related field.
• Knowledge and / or experience of the Document Control Process at operational level.
• Willingness to undertake relevant professional qualifications.

What We Can Offer in Return

With an impressive order book of over £ billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high‑quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office‑based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free / support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us

Galliford Try is one of the UK’s leading construction groups with a vision to continuously be a people‑orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long‑term value.

Galliford Try’s Asset Intelligence business works predominantly within the UK’s Critical National Infrastructure market, focussing on Defence, Water, Energy, Transport and Telecommunications sectors. We deliver multi‑site security programs, and our expertise in the planning, design and delivery processes, together with our CNI Security knowledge and experience, enables us to efficiently deliver fully integrated physical and electronic security programmes and portfolios of work on critical operational assets.

For more information on this role or to enquire about other positions available within our Specialist Services business please contact Skye Bree on.

Additional Information

Galliford Try welcomes applications from candidates who would like to work full‑time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long‑term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

LI-SB