Document Controller

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An innovative engineering consultancy is seeking a Document Controller to join their dynamic London team. This role offers a unique opportunity to work closely with experienced engineers, ensuring the accuracy and flow of critical project information. You’ll be part of a collaborative culture that values creativity and teamwork, where your contributions directly impact the success of diverse projects across various sectors. With a focus on professional development and well-being, this position is perfect for those looking to grow their skills in a supportive environment. Join a forward-thinking firm dedicated to delivering outstanding design solutions and enhancing the built environment.

Benefits

Private Medical Cover

Electric Vehicle Salary Sacrifice Scheme

Stock Options

Annual Leave

Professional Development Opportunities

Social and Networking Events

Qualifications

• GCSE at Grade C or above in English, Maths, Physics, or similar subjects.
• IT proficient and highly organized with a keen eye for detail.

Responsibilities

• Manage the flow and accuracy of information exchanged with external collaborators.
• Distribute, store, and retrieve electronic drawings and documents.

Skills

IT Proficiency

Communication Skills

Attention to Detail

Teamwork

Organizational Skills

Education

GCSE in English

GCSE in Maths

GCSE in Physics

Tools

Microsoft Office

AutoCAD

Job description

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Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to days of annual leave.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We have a brand-new opportunity for a Document Controller to join our team based in our London office.

It's an exciting time to join Hoare Lea. As the largest within the firm, our London office has a broad and far-reaching experience covering all sectors. It’s a real hive of activity, home to both MEP engineers and a variety of other specialist groups. Working with our specialist groups, you will be joining a collaborative, knowledgeable, highly engaged team who love what they do. Our team have a wealth of experience and offer a positive, supportive and flexible culture.

We have a proven track record working within the Residential, Commercial, Healthcare, Science & Research and Mission Critical & Data Centre sectors. Working alongside a range of specialist engineers and consultants, you will be joining a collaborative, knowledgeable, highly engaged team who love what they do, and offer a supportive, flexible, and high performing work culture.

As a Document Controller, you will work alongside experienced engineers and help them develop and deliver coordinated, collaborative, innovative and technically excellent design solutions that respond to our clients' briefs and visions.

You will be responsible for managing the flow and accuracy of information exchanged between external collaborators and our Engineers ensuring information is presented clearly and consistently to a high quality.

You will coordinate our involvement with uploading and downloading information from external sites.

In this key and varied role, you can expect to:

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports and distributing them to our team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• QA reviews of documents before upload.

About you

To be successful in this role you’ll need:

• Ideally you will have a GCSE at Grade C or above in English, Maths, Physics, or similar numerate/science subjects.
• Enthusiastic, ambitious, and creative.
• As a consultant role, this job comes with a degree of autonomy and flexibility.
• A team player. Our excellent teams are the basis of our great work.
• IT proficient (Microsoft Office and databases) and highly organised, you have a keen eye for detail.
• With good communication skills, you will be confident communicating with people at all levels, able to build good working relationships.
• Desirable experience of AutoCAD would be beneficial.