Document Controller

Wilson James; Ipswich; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

8.65% bonus

25 days annual leave + bank holidays

Life assurance scheme

Company sick pay

Pension 5% employer contribution

Employee Benefits Platform

Employee Assistance Programme

Wellbeing & career progression

Employee Referral Scheme

Job summary

Wilson James is recruiting a Document Controller for the Sizewell C programme. You will maintain controlled, accurate information and ensure the custody chain remains auditable, working with Quality, Operations, Digital and delivery partners on document workflows and retention.

Role requires prior document-control experience in regulated environments, strong attention to detail, and ability to interpret status and governance rules. SZC pass and MAPS certificate must be obtained prior to start.

Qualifications

• Previous document-control or information-management experience in a regulated or project environment.
• Strong attention to detail with ability to manage competing priorities.
• Experience managing registers, revision control, transmittals, workflows and retention.
• Confident with electronic document-management systems and MS Office.
• Ability to interpret document status, approval requirements and governance rules.
• Excellent written and verbal communication at all levels.
• CITB HS&E MAPS certificate must be obtained before start date.

Responsibilities

• Maintain controlled, accurate information and custody chain across Sizewell C and Orwell Logistics Park.
• Manage document workflows, registers, distribution, retention and audit readiness.
• Support audits, handover packs and quality-assurance evidence.
• Interpret document status and information-governance rules.
• Collaborate with Quality, Operations, Digital and delivery partners.

Skills

Document control

Attention to detail

Registers & revision control

EDMS & MS Office

Information governance

Audits & QA support

Education

Information management qualification

CITB MAPS certificate

Tools

MS Office

Electronic EDMS

Job description

Do you want to work for a business who genuinely values and empowers its employees?

Do you want to work for a business that is committed to your development, progression and well-being?

We have an exciting opportunity for you to join us as a Document Controller at Sizewell C.

The Document Controller maintains controlled, accurate and retrievable information for the Wilson James Sizewell C programme. The role administers approved documents, drawings, procedures, decisions, material records and assurance evidence so that teams work from current information and the custody chain remains demonstrable and auditable. Working with Quality, Operations, Digital, compliance and project teams and delivery partners, the post holder will manage document workflows, registers, distribution, retention and audit readiness across Sizewell C and Orwell Logistics Park.

What we can offer you:

• Salary starting from £35,000 (depending on experience).
• 8.65% bonus.
• Working Monday - Friday
• Annual leave of 25 days per year plus bank holidays.
• Life assurance scheme.
• Company sick pay.
• Pension Scheme 5% employer contribution.
• Access to an industry leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers, a Reward and Recognition programme.
• Employee Assistance Programme that provides a health and wellbeing support service.
• As an employer of choice, we focus on wellbeing, training, and career progression.
• Employee Referral Scheme.

What do we need from you:

• Previous document-control or information-management experience in a regulated or project environment.
• Strong attention to detail and ability to maintain accurate records under competing priorities.
• Experience managing document registers, revision control, transmittals, workflows and retention.
• Confident use of electronic document-management systems and Microsoft Office applications.
• Ability to interpret document status, approval requirements and information-governance rules.
• Strong organisational and time-management capability with disciplined follow-through.
• Ability to communicate requirements clearly and support users with different levels of experience.
• Experience supporting audits, handover packs or quality-assurance evidence is desirable.
• Understanding of material traceability, configuration control or construction records is advantageous.
• Discretion and sound judgement when handling sensitive, controlled or security-classified information.
• Excellent written and verbal communication skills at all working and management levels.
• CITB HS&E Managers and Professionals certificate (MAPS) - must be obtained before the start date.

Desirable

• A recognised document-control, information-management or quality qualification.
• Previous experience in construction, infrastructure, logistics or another regulated environment.
• A working knowledge of:
  • Electronic document-management systems and approval workflows
  • ISO9001 records, document and configuration-control principles
  • Material traceability, handover and assurance evidence
  • NEC correspondence and major-project governance

Site Specific Information

• You must be able to provide a 3-year work/ unemployment/ education history required for vetting process in line with SZC protocols.
• You must be able to obtain the SZC pass.

Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis. For information about Wilson James' commitment to Equality, Diversity and Inclusion, https://wilsonjames.co.uk/sustainability

Please be aware that, on occasion, we may close a vacancy earlier than the advertised deadline if we receive a high volume of strong applications

Internal Applicants

At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenges. If you are currently employed under TUPE terms and conditions, please note that successful appointment to this role will be on Wilson James standard terms and conditions.