Document Controller

Ayesa Group; Greater London; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Competitive Salary

Flexible Working

Employer Pension Match Scheme

Income Protection

Life Assurance

Training and Development Programme

Family & Well-Being Support

Sports and Social

Increased Annual Leave

Recognition Awards

Job summary

Ayesa Group is looking for a Document Controller to oversee the flow of project documents, ensuring compliance with procedures and standards. The role involves managing CDE's, storing documents accurately, and conducting audits.

Applicants should have at least two years of experience, strong knowledge of systems like Asite and ProjectWise, and excellent communication skills. A competitive salary and flexible working conditions are offered, along with a range of benefits to support work-life balance.

Qualifications

• Minimum of two years’ relevant experience in document control roles.
• Strong working knowledge of CDE’s such as Asite and ProjectWise.
• Experience working on large-scale civil infrastructure projects.

Responsibilities

• Manage document flow, ensuring correct processes are followed.
• Upload documentation and maintain the filing system.
• Audit and ensure compliance of documents as required.

Skills

Document control

CDE’s (Asite, ProjectWise)

Detail-oriented

Communication skills

Microsoft Office (Excel)

Education

Relevant industry-recognized qualification

Tools

Asite

ProjectWise

Job description

Ayesa Engineering is a global consultancy with more than 3,200 employees. Its UK & Ireland business combines the strength and resources of an international organisation with the agility and autonomy typically associated with an SME.

Operating in 16 countries across 40 disciplines, Ayesa Engineering generates annual revenues of approximately €312 million and has established a strong international reputation across a broad range of engineering sectors. Its expertise spans water and flood infrastructure, transportation, marine and coastal engineering, geoscience, environmental services, energy, and building structures.

The UK & Ireland teams deliver technically complex and varied projects that enable professionals to develop broad expertise rather than being confined to highly specialised roles. This provides the opportunity to make a meaningful local impact while benefiting from the stability, technical knowledge, and career development opportunities of a well-established global consultancy.

Position

What You Will Be Doing

As a Document Controller, you will be responsible for the smooth flow of documents in and out of the project, ensuring that correct processes and procedures are followed. You will also ensure that documents are correctly stored and organised in the relevant Common Data Environments.

• Issuing of documents to the client and other external stakeholders, following the approved processes and procedures.
• Uploading incoming documentation to the relevant filing system.
• Populate and manage the Master Information Delivery Plan, ensuring all documents have a valid document number.
• Management of CDE’s, such as Asite and ProjectWise.
• Ensure document registers are kept up to date, and archiving systems are in place.
• Perform audits and compliance checks on documents as required.

Requirements

What You Bring

• Minimum of two years’ relevant experience in document control roles.
• Strong working knowledge of CDE’s such as Asite and ProjectWise.
• Detail-oriented with a focus on maintaining high standards of quality and compliance.
• Excellent communication and interpersonal skills, with the ability to train and guide team members effectively.
• Strong administration skills and knowledge of Microsoft Office products, in particular Excel.
• Experience working on large-scale civil infrastructure projects.
• A relevant, industry recognised qualification or previous training.

Other information

What We Offer

• Competitive Salary: We offer a competitive salary package to attract and retain top talent in the industry.
• Flexible Working: Enjoy flexible working hours and hybrid working, allowing you to achieve a better work-life balance.
• Employer Pension Match Scheme: We offer a pension match scheme to help you secure your financial future.
• Income Protection: Receive support in safeguarding your income in the event of illness or injury.
• Life Assurance: Gain peace of mind with life assurance coverage.
• Training and Development Programme: Access a range of training and development opportunities to enhance your skills and advance your career.
• Family & Well-Being Support: Benefit from our Enhanced Maternity & Paternity Benefits and our confidential support services to address personal or professional challenges, included in our Employee Assistance Programme.
• Sports and Social: Engage in our vibrant sports and social activities to foster a sense of community and well-being among our team members.
• Increased Annual Leave: 25 days’ annual leave plus statutory bank holidays, enjoy increased annual leave entitlements based on years of service.
• Recognition Awards: Receive recognition for your contributions through our awards program, celebrating achievements and excellence.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.