Document Controller

Confidential; Godalming; Híbrido; GBP 40.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Working from home available

Flexible working between home and site

Descripción de la vacante

Confidential, based near Farnham, is seeking a Document Controller / Construction Administrator to support a high-end residential project. The role combines office duties with site visits to Godalming, offering flexible working between home, Farnham office, and project site.

The ideal candidate has construction document control or site admin experience, excellent organisation, and comfort with digital tools such as Smartsheet and Claude.

Formación

• Experience in construction document control or site admin is required.
• Strong organisational skills and attention to detail.
• Familiarity with AI tools and using them in daily work is desirable.
• Ability to learn and operate Smartsheet system and Claude effectively.
• Confident communication with office teams, site staff and external contacts.
• Proactive, with ability to manage competing priorities and meet deadlines.
• Flexible to travel to sites and work from home, Farnham office, and Godalming site.

Responsabilidades

• Manage construction drawings, specifications and project documents.
• Maintain document registers, revision records and clear filing systems.
• Issue and track information to ensure teams have current documents.
• Use Smartsheet-based document control system.
• Coordinate information between project teams, consultants and subcontractors.
• Monitor outstanding information and follow up with relevant people.
• Support project administration, correspondence and meeting records.
• Visit Godalming site to support the site team.

Conocimientos

Document control

Organisational skills

AI tools

Smartsheet

Claude

Communication

Site/admin experience

Proactive

Herramientas

Smartsheet

Claude

Descripción del empleo

Document Controller / Construction Administrator - High-End Residential
Location: Farnham, Surrey, with site visits to Godalming
Salary: £40,000-£45,000 per annum, dependent on experience, plus package
Working arrangement: Flexible working between home, Farnham office and project site in Godalming.

A well-established super prime residential main contractor is looking for an organised Document Controller / Construction Administrator to join its team in Farnham.

This is an excellent opportunity for someone with construction document control experience who enjoys keeping projects organised and using technology to improve how information is managed. You will initially support the wider business, with the potential to take responsibility for document control and administration on a large residential project near Godalming.

What's in It for You?

• - Salary of £40,000-£45,000, depending on experience
• - Competitive benefits package
• - Working from home available
• - Opportunity to take ownership of document control on a major super prime residential scheme
• - High-quality projects close to home, without the daily London commute
• - Supportive, professional and sociable working environment
• - A business keen to use modern software and AI to improve day-to-day working
• - Strong pipeline of secured projects

The Role

As Document Controller / Construction Administrator, you will help ensure project information is accurate, organised and readily available. Working closely with office and site teams, your responsibilities will include:

• - Managing construction drawings, specifications and project documents
• - Maintaining document registers, revision records and clear filing systems
• - Issuing and tracking information so teams have access to current documents
• - Using the company's Smartsheet-based document control system
• - Coordinating information between project teams, consultants and subcontractors
• - Monitoring outstanding information and following up with the relevant people
• - Supporting project administration, correspondence and meeting records
• - Using Claude and other digital tools to streamline appropriate administration tasks
• - Visiting the Godalming project to support the site team

About the Company

The employer is the countryside division of an established luxury residential construction group with nearly 30 years' experience. Based in Farnham, it delivers bespoke private homes across the southern counties, providing a complete service from pre-construction through to finished homes.

Projects include prestigious new-build country houses and the restoration and refurbishment of existing properties, including listed homes. The business works closely with clients, architects and specialist trades, with a strong focus on craftsmanship, attention to detail and high-quality finishes.

About You

To be considered for this Document Controller / Construction Administrator position, you should have:

• - Previous document control or site admin experience within construction industry
• - Excellent organisational skills and close attention to detail
• - Strong computer literacy and confidence learning new software
• - Familiarity with AI tools and an interest in using them in your daily work
• - The ability to learn the company's Smartsheet system and use Claude effectively
• - Confidence communicating with office teams, site staff and external contacts
• - A proactive approach and the ability to manage competing priorities
• - Easy access to Farnham and Godalming, ideally living in Surrey, Hampshire or West Sussex
• - Flexibility to work from the office and visit sites

Previous experience with Smartsheet or Claude would be useful, but the ability to learn quickly is more important.