Document Controller

James Fisher Marine Services Ltd; Bamber Bridge; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to enhance their document management processes. This pivotal role involves defining and implementing a robust document control system to ensure compliance and operational effectiveness. Your expertise will contribute to customer satisfaction by maintaining accurate documentation and managing information flow. Join a forward-thinking company that values innovation and sustainability in the engineering sector. If you have a keen eye for detail and relevant experience, this opportunity is perfect for you!

Qualifications

• Experience in document control within an engineering environment, preferably offshore wind or oil and gas.
• Proficiency in Microsoft Office and Electronic Document Management Systems.

Responsibilities

• Conduct audits to implement a comprehensive Document Management System.
• Maintain and improve the DMS, ensuring contractual deliverables are met.

Skills

Document Control

Auditing Skills

Communication Skills

Attention to Detail

Data Reporting

Tools

Microsoft Office

SharePoint

Electronic Document Management Systems

Power Automate

Job description

Join to apply for the Document Controller role at James Fisher Renewables.

James Fisher is a global engineering services company that has evolved from its origins as a ship owner and operator to provide expertise and innovative technology across Energy, Defence, and Maritime Transport. We help our customers deliver on their promises safely, efficiently, and responsibly. With a strong heritage built on our people and innovation, we are embedding sustainability across our business.

Our strategy, centered around the One James Fisher ambition, aims to build a cohesive engineering service company in the Blue Economy.

• Our Energy Division offers safe, sustainable products and services for oil, gas, and renewables.
• The Defence Division provides underwater systems and life support for defence and commercial diving markets.
• Maritime Transport leads in global maritime shipping and ship-to-ship transfer services.

Together, we are building a brighter, bolder, and more innovative future.

Job Purpose

We have an exciting opportunity for a Document Controller to define, implement, and govern a robust document control system within James Fisher Renewables (JFR). This role ensures efficient management and secure handling of all documentation related to our Integrated Management System and specific projects, contributing to operational effectiveness and compliance. By maintaining accurate and accessible documentation, the Document Controller plays a crucial role in enhancing customer satisfaction and service quality.

Principal Accountabilities

• Conducting audits of existing documentation to implement a comprehensive Document Management System (DMS).
• Maintaining and continuously improving the DMS, leading change initiatives.
• Ensuring contractual document control deliverables are met.
• Providing document control services at both the IMS level and on specific projects.
• Registering and controlling project documentation within the DMS with a traceable audit trail.
• Ensuring documents are correctly signed off by authorized personnel.
• Managing structure and permissions on the JFR SharePoint System.

Qualifications and Experience

• Experience in document control and administration within an engineering environment, preferably in offshore wind, oil and gas, or electrical utilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint) and IT practices; familiarity with Power Automate is a plus.
• Experience with Electronic Document Management Systems (DMS).
• Excellent communication skills and attention to detail.
• Ability to respond swiftly to requests and manage information flow.
• Auditing skills for verifying document accuracy and compliance.
• Ability to influence at all organizational levels.
• Experience maintaining document history and ensuring authentication.
• Understanding of Document Security, Legal Admissibility, GDPR, and compliance standards.
• Experience in data reporting and tracking.

If you have relevant experience as a Document Controller, particularly in engineering, and an eye for detail to implement new processes, we want to hear from you!

Note: Applications may close early due to volume, so please apply promptly.

Learn more about James Fisher & Sons and our values by watching our short film: We are One James Fisher - YouTube.

James Fisher and Sons are committed to diversity and encourage applications from all backgrounds. We are a Disability Confident employer. For more info, Click here.