Document Controller

James Fisher Renewables; Bamber Bridge; On-site; GBP 30,000 - 45,000; Full time

Job summary

James Fisher Renewables is seeking a Document Controller to implement and govern a robust document control system. The role involves managing project documentation, ensuring compliance, and enhancing customer satisfaction through effective documentation practices. Ideal candidates will have experience in engineering document control, strong attention to detail, and proficiency in relevant software.

Qualifications

• Previous document control experience in engineering.
• Proficiency in Microsoft Office applications.
• Experience with Electronic Document Management Systems.

Responsibilities

• Conduct audits of existing documentation.
• Maintain and improve Document Management System.
• Ensure compliance with contractual deliverables.

Skills

Attention to Detail

Communication

Auditing

Document Management

Education

Experience in Document Control

Tools

Microsoft Office

Electronic Document Management System

SharePoint

Job description

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James Fisher is a global engineering services company that has evolved from its origins as a ship owner and operator to provide expertise and innovative technology across Energy, Defence, and Maritime Transport. We help our customers deliver on their promises safely, efficiently, and responsibly. With a strong heritage built on our people and innovation, we are embedding sustainability across our business.

Our strategy, cantered around the One James Fisher ambition, aims to build a cohesive engineering service company in the Blue Economy.

• Our Energy Division offers safe, sustainable products and services for oil, gas, and renewables.
• The Defence Division provides underwater systems and life support for defence and commercial diving markets.
• Maritime Transport leads in global maritime shipping and ship-to-ship transfer services.

Together, we are building a brighter, bolder, and more innovative future.

Job Purpose

We have an amazing opportunity for a Document controller to join James Fisher Renewables to define, implement, and govern a robust document control system and process within James Fisher Renewables (JFR).

This position will ensure efficient management and secure handling of all Integrated Management System as well as project specific documentation, contributing to overall operational effectiveness and compliance with internal and client requirements. By maintaining accurate and accessible documentation, the Document Controller will play a crucial role in enhancing customer satisfaction and delivering a superior service experience.

Principal Accountabilities

• Conducting a complete audit of existing documentation to implement a robust Document Management System (DMS) within James Fisher Renewables.
• Maintaining the DMS, continuously assessing and highlighting areas for improvement, and leading change initiatives
• Ensuring that contractual deliverables relating to Document Control are fulfilled
• Providing ongoing document control services at both an Integrated Management System level and also on specific projects
• Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail
• Ensuring checked and approved documentation is always correctly signed off by authorised personnel
• Managing the structure and permissions setting on the JFR SharePoint System

Qualifications and Experience

• Previous document control and administration experience in an engineering business, preferably in the offshore wind, oil and gas or electrical power utility sector
• Proficiency in Microsoft Office applications (e.g. Word, Excel, PowerPoint, SharePoint) and common IT practices is required. Familiarity with Power Automate would be preferable.
• Previous use of an Electronic Document Management System (DMS) system(s).
• Excellent written and oral communication skills and a strong attention to detail
• Ability to rapidly react to requests and expedite information.
• Auditing skills to verify the accuracy and compliance of documents
• Ability to influence at all levels of the organisation
• Experience of maintaining document history and authentication
• Awareness of Document Security and Legal Admissibility
• Awareness of GDPR and compliance
• Experience in reporting and tracking of data

If this sounds like you and you have experience as a Document Controller in a similar role(preferably within the Engineering industry) plus you have an excellent eye for detail with the ability to implement a new document control process then we want to hear from you!

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment

You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce. For more information Click here

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Services for Renewable Energy

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